Events Representative

Events Representative

Department: Marketing

Employment Type: Full Time

Location: EMEA-Poland

In this role, you will be responsible for supporting the successful execution of events across EMEA by coordinating event operations, budgets, suppliers, contracts, and logistics. You will collaborate with multiple stakeholders to ensure smooth event delivery, optimize operational processes, and provide excellent support to both internal teams and external partners.

• Independently manage and execute complex event operations to support Events Leads across EMEA, ensuring consistent delivery and resolution of operational challenges.
• Serve as the primary operational point of contact for the Central Events team and key stakeholders, independently coordinating solutions and driving resolution of event-related operational issues.
• Own event budget coordination and financial administration processes, proactively identifying risks, monitoring forecast versus actual spend, providing insights to Events Leads and supporting decision-making through reporting and ROI analysis.
• Manage purchase order and invoice processes in SAP while continuously improving workflows, service levels and operational controls to increase efficiency and compliance.
• Act as a key administrator of the Event Management Tool, ensuring data quality, process adherence and continuous improvement of reporting and tracking capabilities.
• Support event partners and society operations, including contracts, invoices, meeting preparation and troubleshooting.
• Independently manage complex supplier and contract administration activities, ensuring compliance, issue resolution and effective stakeholder coordination across multiple vendors and markets.
• Identify, recommend and implement process improvements, contributing to the development of operational best practices and scalable event management solutions across EMEA.
• Support vendor onboarding and contract administration through Aravo and Ariba.
• Coordinate event materials planning, forecasting and operational logistics, ensuring timely delivery and resolution of supplier-related issues.
• Contribute to the design, implementation and optimization of operational processes supporting the EMEA events strategy.
• Handle frequent communication and problem-solving with partners and the EMEA team in English, both written and spoken.

• Strong Excel proficiency for budget tracking and reporting across markets
• Exceptional organizational, prioritization and project management skills
• Ability to work cross-functionally with individuals at all levels of the organization and understand their needs and motivations
• Ability to manage numerous projects simultaneously in a fast-paced environment
• Excellent written and verbal communication skills
• Negotiation skills with suppliers and service providers
• Strong team orientation and ability to work with different stakeholders at the same time
• Creative thinker with a can-do attitude and proactive problem-solving skills, combined with strong attention to detail
• Analytical mindset and strong financial coordination skills to review KPIs, optimize budget usage and support event ROI reporting
• Strong IT skills, including Microsoft Office and event-related systems
• Ability to independently assess issues, determine appropriate solutions and establish effective operational approaches for new or complex situations
• Demonstrated experience identifying process improvement opportunities and implementing sustainable operational solutions

• University degree in Marketing, Events, Communications or a related field
• 4+ years of experience in event operations, event administration or a similar specialist support role, including responsibility for budget coordination, supplier management and process improvement
• Experience in the healthcare device industry is preferred, or experience in an event agency environment
• Strong knowledge of Microsoft Office, especially Excel, and familiarity with Salesforce, CRM platforms, event management tools and SAP is preferred
• Fluency in English is essential;
  German preferable, additional European languages are an advantage.

• Private healthcare Luxmed
• Multisport card
• Private insurance
• Meal vouchers
  
  Co-financing of company products
• Employee Support Program

Information regarding compensation policies and salary ranges for this position can be found in the Compensation Policy available under the Corporate Disclaimers section of our careers site: