Executive Assistant (CET Hours

Compensation: USD $2,500-$4,000 per month, based on experience and demonstrated capability

Virtu Partner is hiring a Senior Executive Assistant to support the founder of a fast-growing venture studio that partners with and scales e-commerce and education companies.

You will act as the founder’s right hand - protecting their time, organizing priorities, improving systems, and ensuring important initiatives move forward without constant follow-up.

• Manage the founder’s calendar, meetings, travel, and daily priorities.
• Turn meetings and conversations into clear action items, owners, and deadlines.
• Track commitments and proactively follow up with team members, clients, and external partners.
• Organize and improve Notion work spaces, SOPs, files, and internal systems.
• Build and maintain Google Sheets trackers, dashboards, and reports.
• Identify inefficient or repetitive processes and recommend better solutions.
• Research options, summarize findings, and provide thoughtful recommendations.
• Use AI and automation tools to improve workflows and execution.
• Anticipate issues and resolve them before they require the founder’s attention.
• Support a combination of business and occasional personal executive needs.

• Proven experience supporting a founder, CEO, or senior executive.
• Experience owning projects and outcomes—not only completing assigned tasks.
• Excellent written and spoken English.
• Strong Google Workspace skills, particularly Google Sheets.
• Experience with Notion, project management tools, and SOP creation.
• Confidence using AI tools such as ChatGPT, Claude, and Perplexity.
• Exceptional organization, attention to detail, and follow-through.
• The ability to work quickly without sacrificing quality.
• Resourcefulness and the ability to solve problems independently.
• Direct communication and the confidence to respectfully challenge inefficient decisions.
• Comfort working with changing priorities and ambiguity.

• Startup, agency, venture studio, or entrepreneurial experience.
• Experience with Zapier, Make, Power Automate, or Go High Level .
• Experience building dashboards, financial trackers, or operational reporting systems.
• Previous progression toward Operations Manager, Founder’s Associate, or Chief of Staff responsibilities.

The strongest candidates are naturally proactive, highly resourceful, and enjoy bringing structure to fast-moving environments.

Selected candidates will complete a practical assessment as part of the hiring process.