HR Assistant

At ASW we are committed to being affirming, safe and welcoming. We believe that feeling safe, seen, heard and valued is essential to learning. And that when we belong, we feel connected to others and gain a better understanding of the world around us. Together we will actively seek to include and celebrate diversity as a strength of our community.

Position: Human Resources Assistant

Division: Human Resources

Reports to: HR Director

Contract: Full-time/Part time, fixed-term position for a period of three months, with the possibility of extension into another fixed-term contract, starting ASAP

The Human Resource Assistant provides essential support for day-to-day HR operations, assisting with departmental development, HRIS maintenance, and employee relations. Serves as a front-line operational initiatives targeted for increasing the quality of services delivered by HR Office and assigned by the HR Director.

• Provides administrative support to the Human Resources Department;
• Maintains employee files and HR documentation in compliance with internal procedures;
• Supports preparation of contracts, amendments, certificates, and other HR documents;
• Assists with onboarding and induction processes for new employees;
• Supports administration of employee benefits programs;
• Maintains and updates employee data in HR systems;
• Prepares HR-related reports, spreadsheets, and documentation as requested;
• Assists employees with routine HR-related questions and requests;
• Supports scheduling of meetings, interviews, trainings, and HR events;
• Organizes and maintains HR records and filing systems. Assists in maintaining HR procedures and internal documentation;
• Supports HR projects and initiatives assigned by the HR Director;
• Helps coordinate training sessions and employee development activities;
• Assists in collecting employee data, surveys, and feedback;
• Supports Occupational Health & Safety and Occupational Medicine administration when required;
• Cooperates with payroll and benefits administration processes.
• Supports recruitment activities, including posting vacancies and scheduling interviews;
• Collects and screens applications according to established procedures;
• Communicates with candidates during the recruitment process;
• Assists with reference checks and recruitment documentation;
• Prepares onboarding materials and coordinates onboarding logistics for new hires;
• Supports induction activities for newly hired employees.

• Demonstrates behavior consistent with legal, ethical, and professional standards;
• Maintains positive working relationships with employees, managers, and the ASW community;
• Ensures confidentiality and accuracy in handling employee information;
• Contributes to a positive and collaborative working environment.

• University degree or current studies in Human Resources, Administration, Business, or related field;
• Previous administrative or HR experience preferred;
• Basic knowledge of Polish Labour Law will be an asset;
• Good organizational and administrative skills;
• Fluency in English and Polish;
• Good computer and IT skills (MS Office, online tools);
• Strong communication and interpersonal skills;
• Ability to maintain confidentiality and handle sensitive information professionally;
• Attention to detail and ability to manage multiple tasks effectively;
• Customer-service-oriented attitude and willingness to learn

• Opportunities for professional growth in a truly international environment.
• A competitive benefits package, including private medical care, dental allowance, group insurance, professional development opportunities, and additional days off.

If you are a dedicated HR professional with a passion for people and a drive to make a difference, we encourage you to apply. Join us at ASW and contribute to a workplace where talent thrives.