Administrative Clerk​/Deputy Clerk of District Court-Valley​/Jamestown

We understand that compensation isn’t a one-time discussion. Please see Compensation for more details on our compensation strategy.

The position is located in Valley City and requires periodic travel to Jamestown during work hours, using a state vehicle.

Candidates selected for an interview will be required to take typing and grammar tests.

If you would enjoy reviewing documents to determine conformity to court procedures and rules and are obsessed with details and accuracy, this opportunity may be right for you.

• Thrives in a highly structured, deadline‑oriented, and fast‑paced environment.
• Enjoys applying many procedures and rules.
• Pays strong attention to detail ensuring accuracy of work.
• Gives excellent customer service.
• Easily adapts to changes.
• Shows initiative and dependability.

Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.

Clerk of Court I, II, III or IV or Deputy Clerk of District Court Supervisor

• Perform court operations involved in the scheduling, handling, and preparing of court calendars in accordance with the directives of the Clerk of Court.
• Receive and review incoming documents to determine conformity to court procedures, laws, and rules; route documents to proper offices and persons.
• Ensure that cases are assigned to judicial officers in accordance with the district’s case‑flow plan and provide proper notice to parties of case numbers and judge assignments.
• Record incoming documents, case proceedings, and dispositions into the court’s case management system; process court orders, notices, and reports in accordance with business practices and established procedures.
• Receive and record all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Courts Office; generate checks, balance tills, prepare deposits, and assist with month‑end financial activities.
• Receive, answer, and route telephone calls to appropriate parties; provide assistance to the public in their requests for information that does not involve legal advice, confidentiality, or right‑to‑know laws.
• Implement court procedures and rules and clerks hearings, as directed by the Clerk of Court; organize cases daily to ensure each judge attending court, and coordinate the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively; relate court documents to hearings and relate events to each other.
• Search criminal, civil, traffic, and judgment records.
• Participate in the management of the District Court jury program.
• Ensure quality of court records by reviewing files and monitoring various reports so that the court’s records are maintained accurately and timely.
• Prepare courtroom duties:
  • Perform sound check for all microphones in the courtroom, and perform test recording prior to court.
  • Manage the software for hearings as co‑host, admit participants, rename participants, mute participants, request participants to un‑mute, and create and monitor breakout rooms during hearings.
  • Ensure interpreters and participants are present and connected for hearings as needed.
  • Troubleshoot and resolve any issues with courtroom technology.
  • Perform clerk duties, administer oaths, mark documents, maintain logs and other forms, and transfer storage devices, files, and records to the clerk of district court for reference.
  • Accurately record court and jury trial proceedings; take court notes during hearings to identify appearances and note significant events during the hearing and to locate and present prior testimony.
  • Require travel to other counties within and outside of the district for court proceedings assigned to the judicial officer.
• Perform other duties of a comparable level or type.

• High school diploma and two years of related experience, or equivalent combination of education, training, or experience.
• Valid driver’s license or evidence of equivalent…