Accounting Clerk Job Janesville area,Wisconsin USA,Accounting

City of Janesville Diversity Statement

The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect.

To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of Wisconsin’s Park Place.

Objective

Under general direction of the Accounting Manager, the Accounting Clerk is responsible for providing administrative and staff support for budget analysis, financial reporting, accounts payable, payroll, and insurance management.

Relationships

Reports to:

Accounting Manager

Has regular work contact with Department, Division, and Office Heads, City employees, vendors, suppliers, third‑party administrators, other governmental agencies, etc. and the general public.

Supervises:
None

Essential Duties

Assists in the development of the annual City Budget, Official Statement, and Annual Comprehensive Financial Report. Prepare draft statistical section of the ACFR. Assist with preparation of audit support materials.

Prepares the annual TIF report to overlying taxing jurisdiction for Accounting Manager review. Update the TIF master files for annual transactions, debt service changes, and changes in increment value.

Provides basic department financial information to requesting departments, answers basic questions, e.g., answers department transaction questions after analyzing financial data.

Research and prepare expenditure and revenue reports and project cost analyses. Update spreadsheets used in the distribution of certain costs such as TIF administration charges and Room Tax.

Prepares insurance renewals for property insurance, liability, auto physical damage, boiler, employee honesty, and workers compensation policies. Update and process amendments to the auto physical damage and property insurance policies. Prepare auto and property claims for damages. Assist staff with insurance needs such as certificates of insurance and third‑party billings. Prepare the budget allocation for property, liability, workers compensation and other insurance costs.

Prepares adjusting journal entries, journal imports into the accounting system, and billings to outside agencies for City services.

Administers purchasing card disbursement, review supporting invoices and supervisor approvals, and prepare file for batch upload into the accounting system. Maintain the purchase card holders and link for vendor information within the accounting system. Scans purchase card invoices into Laserfiche and links them to the transactions in the accounting system.

Organizes the centralized receipt of invoices in the accounting division for scanning into Laserfiche. Assist the Accounts Payable Clerk in the review batches of invoices for payment, update of vendor records, and scanning of invoices. Process Alliant and Rock County Electric invoices for approval and payment. Periodically acts as the backup in the processing of accounts payable.

Assists the Payroll Administrative Assistant in the review of biweekly payroll, data entry, and update of payroll records. Periodically acts as backup in the processing of payroll.

Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices.

Performs other special projects and other job duties as assigned or required during regular and non‑business hours.

All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when…