Administrative Specialist

Administrative Specialist

The Administrative Specialist is the glue that holds the office together! If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Janesville, WI is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Wisconsin.

The primary purpose of the Administrative Specialist is to provide administrative and clerical support for our local offices. This position will handle routine office duties and work closely with the General Manager and office staff to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with office applications.

What you can expect from us:

• A Monday - Friday, 8:00 am - 5:00 pm work schedule
• An hourly rate of $20/hour
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's day and Juneteenth
• Multiple medical plan options and health savings account
• Hospital and Critical Illness and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock purchase plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What we're looking for in YOU:

• Strong command of the English language
• Working knowledge of Microsoft Office Suite, with a focus on Access and Excel
• High level of interpersonal skills to handle sensitive and confidential situations
• Demonstrated poise, tact and diplomacy
• Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Working knowledge of office administrative procedures and standard knowledge of accounting principles
• Ability to handle confidential and non-routine information and explain policies when necessary

Education and experience:

• A high school diploma or equivalent is required
• Associates degree, business school certification, and/or some college preferred
• A minimum of 6 months of office experience is required
• In lieu of experience, college education will be accepted
• Or other equivalent combination of education and experience
• 2 years of computer software use in an office setting is preferred
• A Valid Driver's License is required

A day in the life:

• Organize and prioritize large volumes of information
• Answering phones and fielding/answering all routine and non-routine questions
• Sorting and distributing all incoming mail
• Responding to regularly occurring requests for information
• Working closely with the General Manager and office staff to compile and distribute customer information
• Manage accounts receivables (AR) for the office
• Maintain customer accounts for the office
• Maintain accounts payable (AP) for the office
• Provide administrative assistant support, including filing, typing, ordering office supplies, and designing general correspondence
• Update and maintain commonly used applications
• Generate various reports
• Responsible for ordering, processing and tracking Logo plate orders

Physical Demands and Work Environment:

• The primary work environment for this position is an office
• The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking
• Nights spent away from home are less than 10%

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day. We provide ad space through:
Billboards Interstate logos Hand painted murals Transportation and airports The largest network of digital billboards in the United States We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact.