Site Administrative Assistant

Site Admin Assistant — Part-Time

Temporary Assignment (through April 2027) | Janesville, WI | $21.00/hour

7:30 AM–11:30 AM, Monday–Friday

Are you an organized, detail-oriented professional looking for a part-time role with real variety and purpose? A leading biotechnology company in Janesville, WI is seeking a Site Admin Assistant to cover a leave of absence through the end of April 2027.

In this role, you'll be the administrative backbone of the site — coordinating training compliance, supporting daily operational meetings, managing document control processes, and handling a wide range of employee and site support functions. It's a great fit for someone who enjoys variety, thrives on structure, and takes pride in keeping things running smoothly behind the scenes.

• Coordinate site training activities, including assigning Workday trainings, tracking compliance requirements, and verifying completion of mandatory regulatory training
• Facilitate and moderate daily operational meetings, plant meetings, and communication activities to keep departments aligned and ensure timely follow-up on action items
• Maintain documentation control processes, including managing document revisions, initiating approval workflows, and monitoring overdue documents within the document control system
• Administer employee support and administrative programs, including payroll coordination, reimbursement processing, new hire onboarding, and timekeeping verification
• Manage site administrative operations, including invoices, badge access requests, compliance notifications, office supplies, and correspondence

• High school diploma or equivalent
• 2+ years of administrative, office coordination, or related experience
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Effective verbal and written communication skills