Secretary, Administrative​/Clerical

School Secretary

High school diploma or beyond An ability and interest in general clerical and office work A genuine concern and interest in children An ability to work well with students, school personnel, and parents An understanding and respect for confidentiality of all school information Basic computer knowledge and skills

Reports To Building Principal(s) Superintendent

Performance Responsibilities Both challenging and rewarding, the position of school secretary is crucial to the smooth running of any school. The school secretary will:

• Provide clerical and administrative support to the principal, vice principal and teaching staff as directed
• Act as liaison between the community, the school and other internal and external stakeholders
• Coordinate appropriate documents for communication
• Maintain all record keeping for students and staff
• Maintain student and staff confidentiality in all circumstances
• Track attendance and absences; use reporting software and generate reports for internal and external use
• Communicate effectively with a variety of district and community officials
• Use common computer hardware and software with proficiency and under pressure
• Manage multi-line phone systems and public address systems
• Perform school funds transactions and record keeping
• Perform data entry
• Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis
• Strong communication, interpersonal and organizational skills
• Ability to work with minimal direct supervision
• Maintain the integrity of information systems, databases and office files
• Maintain records with a high degree of accuracy
• Work as part of a team
• Work with frequent interruptions
• Complete any duties assigned by the administration