Executive Assistant

Impact Sustainability Holding Company - 3i | Full time

Jeddah, Saudi Arabia | Posted on 04/13/2025

Hakina is seeking a highly organized and detail‑oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission‑driven organization.

• Manage executive calendars, appointments, and travel logistics
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle correspondence, document management, and communication on behalf of executives
• Organize internal and external meetings and company events
• Support with presentations, reports, and executive summaries
• Maintain confidentiality and handle sensitive information professionally
• Coordinate with other departments and stakeholders for effective workflow

• Bachelor’s degree in Business Administration, Management, or a related field
• 2–3 years of experience in a similar Executive Assistant or Administrative role
• Exceptional time management and organizational skills
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment
• Energetic, proactive, and team‑oriented attitude