Document and Archive Coordinator; f​/m

DB Engineering & Consulting (DB E&C) is part of the DB group, a world leading global railway company with an extensive organization in Germany and projects worldwide. Our company offers technically sophisticated and customized infrastructure, mobility, and transport solutions. With our sustainable concepts and experience gained from decades of project work, we shape the future of transportation, connect continents, and promote environmental stewardship.

We are currently seeking a Document & Archive Coordinator who will be responsible for organizing, managing, and safeguarding all project related records and archives throughout the preliminary design phase of the Metro Line. The role ensures that all documents are accurately recorded, securely stored, efficiently retrieved, and remain traceable, utilizing modern electronic document management solutions that adhere to organizational standards and best practices.

• Coordinate the receipt, classification, registration, and archiving of all project documents (designs, reports, correspondence, approvals, contracts, etc.).
• Manage technical outputs (geotechnical reports, MEP calculations, drawings, 3D models/CGI, BOQ, tender files).
• Implement and maintain electronic document management systems (EDMS) to enable efficient storage, indexing, and retrieval of digital records.
• Ensure the integrity, confidentiality, and traceability of both physical and digital archives in accordance with project protocols and legal requirements.
• Regularly review and enhance document control procedures to improve efficiency and compliance, leveraging modern technologies and best practices.
• Manage controlled distribution and versioning of documents to relevant project staff and stakeholders, ensuring up to date information is always accessible.
• Provide guidance and training to project staff on document management tools, processes, and compliance requirements.
• Prepare regular status updates and participate in audits to demonstrate compliance with document management standards.
• Monitor retention schedules and support the secure disposal or archiving of documents as appropriate.
• Respond promptly to document retrieval requests and assist project teams in maintaining proper records throughout the project lifecycle.

• Bachelor's degree or diploma in Business Administration, Library Management, Information Science, or an equivalent discipline.
• At least 5 years of practical experience in document control, records management, or a similar role within large scale projects.
• Proficiency in modern digital document and archive management systems, as well as other office software.
• Strong understanding of document control procedures, compliance, confidentiality, and traceability requirements.
• Experience with BIM integrated workflows advantageous and infrastructure/metro exposure preferred.
• Demonstrated ability to coordinate, store, sort, and safeguard large volumes of project documents and archives using modern technologies.
• Excellent organizational skills and attention to detail.
• Good communication skills in Arabic and English.
• Ability to work independently and support multiple teams in a fast paced environment.

• Attractive working conditions and a competitive compensation package based on country conditions.
• International career opportunities with a work environment that encourages growth and creativity.
• Support with relocation and immigration to ensure a smooth start.
• Global onboarding programme and intercultural training for professional development.
• International security support to ensure safe working conditions worldwide.

In case you match the profile and are interested in a complex task within the transport sector, we look forward to receiving your application. Please state your earliest possible availability as well as your salary expectations. Your application will be saved and used in electronic form as part of the application process for this position. Thank you for considering DB Engineering & Consulting as a prospective employer!