Document Controller

DOCUMENT CONTROLLER-) Description Responsible for maintaining and overseeing the documents control system of the entire organization. Ensuring that all documentation is accurate, up to date and accurately distributed to relevant parties.

• Responsible for day-to-day administration of the office.
• Receives and registers client‑provided documents including in‑house generated corporate documents and incoming outside correspondence.
• Controls issuance of corporate document numbers, including maintenance of proper corporate document registers.
• Maintain & manage all corporate documents database.
• Ensures proper corporate document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares corporate document transmittals.
• Performs corporate document quality check regularly.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Responsible for receiving, circulating and recording all incoming and outgoing faxes, e‑mails and hand deliveries.
• Ensures sequential numbering system in each and every outgoing correspondence.
• Ensures all correspondences reach the proper department.
• Maintains and updates the company’s Document Control Electronic information system as needed.
• Introduces the documents control unit services to all employees of the organization.
• Complies with all company’s policies regarding ethical business practices.
• Demonstrates the ability to make decisions; takes appropriate action and follows tasks through to completion.
• Follows up on the governmental processes and pays those offices the required visits when needed.
• Other duties as assigned within the scope of responsibility and requirements of the job.
• Responsible for following up on pending documents and exchange of original records.
• Complete mandatory education as per the requirement at least one month prior to expiration.
• Maintain up to date knowledge on information relating to quality and safety, accreditation, policy management and document management systems.

Bachelor degree in business administration or any equivalent degree.

At least 3 years of document control function.

Primary

Location:

SA-Jeddah

Job: Admin

Organization: Dr. Soliman Fakeeh Hospital

Schedule: Regular

Shift: Standard

Job Type: Full‑time Day Job

Job Posting: Aug 9, 2023, 12:21:05 PM