Executive Assistant

Job Title: Executive Assistant to the Managing Director

Job Type: Full-time

We are looking for a highly organized, proactive, and exceptionally skilled Saudi Executive Assistant to provide comprehensive administrative and strategic support to our Managing Director. The ideal candidate will be a pivotal point of contact, managing complex schedules, facilitating communication, and ensuring the seamless operation of the MD's office. This role demands discretion, initiative, and the ability to anticipate needs in a fast-paced PR environment.

Fluency in both English and Arabic, with excellent written and verbal communication skills in both languages, is essential.

• Provide high-level administrative support to the Managing Director, including managing a complex calendar, scheduling meetings, and coordinating appointments.
• Arrange and manage domestic and international travel logistics, including flights, accommodation, and ground transportation.
• Act as the primary liaison for internal and external communications, drafting, reviewing, and editing correspondence, presentations, and reports in both English and Arabic.
• Organize and facilitate high-level meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.
• Support the Managing Director in various projects, including research, data compilation, and presentation development.
• Manage confidential information with utmost discretion, maintain organized filing systems and databases.
• Oversee general office management tasks related to the MD's office, ensuring efficient workflow and resource availability.

• Minimum of 5-7 years of experience as an Executive Assistant supporting C-suite executives or Managing Directors, preferably within the Public Relations, Marketing, or Media industries.
• Exceptional fluency in both spoken and written English and Arabic is mandatory.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.

• Bachelor’s degree in business administration, Communications, or a related field.
• Familiarity with the Public Relations and Media landscape in Saudi Arabia.
• Superior organizational and time management skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Outstanding interpersonal and communication skills, capable of interacting professionally with individuals at all levels.
• Proven ability to handle sensitive information with the highest level of confidentiality and professionalism.
• A self-starter with a proactive approach to problem-solving and anticipating needs.
• Ability to thrive in a dynamic and fast-paced work environment.