Receptionist, Administrative​/Clerical

Overview

We are seeking a professional and organized Receptionist to join our team in Jeddah, Saudi Arabia. As the first point of contact for our organization, you will play a crucial role in creating a welcoming and efficient environment for visitors, clients, and staff members.

• Greet and welcome visitors, clients, and staff members with a friendly and professional demeanor.
• Answer, screen, and direct incoming phone calls to appropriate departments or personnel.
• Schedule and manage appointments using office management systems while maintaining accurate calendars.
• Maintain the reception area in a clean, organized, and welcoming condition.
• Process incoming and outgoing mail, packages, and deliveries with accuracy and efficiency.
• Maintain visitor logs and ensure compliance with security protocols and procedures.
• Provide administrative support to staff members, including data entry and document preparation.
• Monitor and manage office supplies inventory, placing orders as needed.
• Perform general clerical duties including filing, copying, and scanning documents.
• Communicate professionally with internal and external stakeholders, ensuring prompt and courteous responses to inquiries.

• Saudi national (required).
• Excellent verbal and written communication skills in English.
• Strong customer service orientation with the ability to handle inquiries professionally.
• Proficiency with Microsoft Office Suite and email systems.
• Demonstrated experience with phone systems and call management.
• Exceptional organizational and time management skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Attention to detail and accuracy in data entry and documentation.
• Professional interpersonal skills and ability to work collaboratively with diverse teams.
• 1-2 years of reception, front desk, or administrative experience (preferred).
• Bilingual capabilities in Arabic and English (preferred).