Transparency Lead and Accounting

Responsibilities

Transparency Disclosure Pharma & AA Reporting Process:
Monitor PTP team to submit eForm DCT on time, extract monthly transparency reports PO & ACR to check if SRM raised accuracy if PO or ACR raised eform & DCT should be in place and to check the market transaction as not reportable, assess them to ensure they are correct. Report Generation - upon need to generate transparency reports SC ACR CTE VEEVA Data Collection.

Upon need certain data to be collected from affiliate. Issue Escalation Log - based on PWC inquiries we will react with the needed action. PWC Draft Report Review - reviewing the draft report and applying adjustments within 10 days to ensure final report is ready to submit. PWC Final Report - report audit and provide FD FC to review and confirm to submit to GM for certification.

SFDA Portal Submission. Training Quarter - refresher with the PTP team related to SAP. Quarter Training - refresher for all commercial team related to CTE. General updates and changes in related transparency placed in the presentation. Yearly complete process review and documentation with the global transparency team for documents repository. Upon receival of requests from the affiliate to confirm if activity has been reported to SFDA to close MAP, which needs to access the transaction PO ACR CTE to check completion of required tool to include for reporting.

National  for all data in VEEVA System recorded manually in a template by PWC and uploaded into portal. Working closely with CEX team to improve the VEEVA system to complete the HCP HCO info. Bi-Weekly Call with global team to align on all changes and updates. Annual meeting with SFDA. External notification daily process. TSO Non-Promotional Contracts with Vendors - focus on key business partners, contractors, leases, audit, VAT, MMS, legal contracts, licences, etc.

In coordination with PSM to ensure complete business agreements and Master Services Agreement. Review agreements to ensure compliance with local company policies & regulations. Validate and obtain necessary approvals/sign offs before contracts go into effect and ensure proper custody for future reference. Create a comprehensive affiliate business agreement. Licences, certificates depository to track expiry date of valid contracts. Vendors SOA Reconciliation - responsible for all vendors SOA to have a reconcile statement of account and coordinate with key stakeholders vendors open dues, invoices and other items related to vendor outstanding balance to close gaps.

Management of distributor claims process - maintain an updated tracker of all distributor SOAs and pending action items, maintain a shared folder for all claims received by distributors for easy access and record keeping, and share with stakeholders for their updates and reviews. Coordinate with different stakeholders on review and approval of claims including necessary level of approvals/sign offs as per F1106 policy.

Review affiliate claims - validate necessary approvals/sign offs are complete before processing credit notes, debit notes and payments. Communicate with distributors missing documentation, rejected claims, adjustment amounts and removal of already processed claims. Provide clear instruction to Vlog, FSS, Treasury for CN DN issuance as well as payments against claims. Conduct an induction session to educate distributors on Abb Vie current process of claims and required documents in line with SOPs.

WHT Filling - Returns - manage and comply with government reporting requirements and tax filings. No late submission and zero penalty levied by local government. Provide necessary data and documents to service provider e.g. Deloitte, FSS Tax CoE and non-Saudi resident suppliers that are subject to WHT. Review and secure appropriate local and global approvals before submission including all required proper justifications.

Obtain online filing confirmation from service providers.

Manage creation of all POs ACRs for processing payment of the above. Collaborate with FP&A team to forecast WHT related costs and include it in LBE expenses file. PSP team Management - coordinate between Customer Excellence team and Contractor company on all PSP matters e.g. list of employees, monthly working days confirmation, date of joining, etc. Validate and process monthly payroll accruals, bonus, EOSB.

Validate and process monthly T&E expenses in Zoho system and contractor system similar to Concur. Manage creation of all POs and ACRs for processing payment of the above. Collaborate with FP&A team to forecast PSP cost and include it in LBE expenses file. Pharma & AA Admin Contractors Management - coordinating between Pharma & AA and Contractor company on all related matters of contractors, responsible for payroll monthly process and communications between HR and Contractor company, responsible for yearly bonus and EOS calculation and processing.

Validate monthly expenses in Zoho system and contractor system similar to Concur.

Support in all…