Executive Secretary

Overview

An executive secretary coordinates and provides high-quality administrative support to the executive team. The role may also include analyzing documents, preparing reports and presentations, and occasionally supervising staff members, in addition to the usual secretarial work such as emailing, handling visitors, and answering questions and requests.

• Draft and edit correspondence, communications, presentations, reports, and other documents in Arabic and English.
• Manage incoming and outgoing confidential documents and reports, keeping files secure, and ensure filing and record keeping are designed and maintained to permit easy retrieval of information.
• Prepare and update organization charts using Visio and Power Point.
• Follow up and coordinate to meet the deadlines of tasks as assigned.
• Attend meetings and keep minutes.
• Make travel arrangements for executives.

• Arabic:
  Native / Mother Tongue
• English:
  Good

Any

Any

• Bachelor's degree in Business Administration or Accounting or any relevant major.
• 4-5 years proven experience as executive secretary or similar administrative role; holding group experience preferred.
• Likely to be aged late twenty to mid-thirty.
• Proficient in MS Office and back-office software (e.g., ERP); advanced PowerPoint skills a plus.
• Familiarity with accounting and financial modeling a plus.
• Familiarity with basic research methods and reporting techniques, presentations and correspondence accurately and swiftly.
• Experience working with senior executives.