Executive Assistant

Role:
Portuguese-Speaking Executive Assistant (CEO / HNWI)

Location:

Jeddah, Saudi Arabia (on-site)

Sector:
Finance (company) we'll consider candidates from any industry background

Type:
Full-time

The role (read this if you're a true EA)

This isn't a diary-and-travel admin job.

We're hiring a Portuguese-speaking Executive Assistant to support a High Net Worth Individual (CEO-level) in a finance business. Your job is to protect the CEO's time, keep priorities moving, and make sure nothing important gets dropped.

You'll operate as a strategic partner: a calm gatekeeper, a sharp coordinator, and an execution driver. If you're the kind of EA who anticipates, challenges, and closes loops without being chased you'll love this.

• Prioritise the CEO's calendar based on business impact (not whoever shouts loudest)
• Protect deep work time and strategic thinking blocks
• Challenge low-value meeting requests and restructure agendas proactively
• Build an optimal daily/weekly cadence so the CEO stays focused on high-value work

• Manage inbound communication across email, Whats App, and calls
• Filter, prioritise, and route only critical topics to the CEO
• Draft replies on behalf of the CEO when appropriate (clear, professional, fast)
• Keep response times and follow-ups tight - no loose ends

• Prepare concise pre-meeting briefs that cover:
• Who's attending and why they matter
• Objectives and expected outcomes
• Key decision points and risks
• Make sure the CEO walks into every meeting fully prepared

• Capture decisions, actions, owners, and deadlines
• Track progress and chase stakeholders until the job is done
• Act as a "personal project manager" to the CEO - accountability, pace, and closure

• Coordinate business and personal travel end-to-end
• Manage itineraries, flights, hotels, transport, visas (if needed), and last-mile logistics
• Anticipate needs and handle changes smoothly when plans shift

• Maintain structured records of documents, contacts, and key information
• Ensure fast retrieval of critical data at any time

• Manage personal appointments and select lifestyle admin
• Remove friction from the CEO's personal schedule to protect focus

• Portuguese: fluent (spoken and written)
• English: fluent
• 5-10+ years' experience as an Executive Assistant supporting C-level (CEO preferred)
• Background can be any sector (finance experience is nice-to-have, not required)
• High ownership and proactivity: you anticipate needs and take responsibility for outcomes
• Strong judgement: you can distinguish urgent vs important and make decisions with limited guidance
• Extremely organised with sharp attention to detail
• Discreet and trustworthy: confidentiality is non-negotiable
• Calm under pressure, solutions-first, and comfortable operating at speed

• CEO time is protected and optimised (deep work preserved)
• Fewer unnecessary meetings and interruptions
• Consistently high-quality meeting briefs
• Strong follow-through and execution rate across stakeholders
• Clear increase in CEO productivity and focus

Fluent Portuguese (spoken and written) and fluent English, with executive-level business writing and the ability to draft fast, clear replies in the CEO's voice.

Strategic calendar management: prioritising based on business impact, protecting deep work blocks, pushing back on low-value meetings, restructuring agendas, and building a weekly cadence that keeps the CEO focused on outcomes.

High-signal communication and gatekeeping across email, Whats App, and calls: triaging, filtering, routing, and closing loops with tight follow-ups so nothing stalls or gets dropped.

Meeting excellence: creating concise pre-briefs that cover attendees and context, objectives, decision points, risks, and desired outcomes, plus ensuring the CEO is always prepared with the right information at the right time.

Execution tracking and stakeholder management: capturing decisions/actions/owners/deadlines, running…