Executive Assistant to Founder & Executive Office Manager

Location:

Jeddah, Saudi Arabia

Company: DM Fashion House

DM Fashion House is a luxury Saudi fashion and image consulting brand dedicated to empowering women through style, elegance, and transformation. As a growing luxury brand, we are committed to delivering exceptional client experiences and maintaining the highest standards of excellence in every aspect of our business.

We are seeking a highly experienced Executive Assistant who thrives in a fast-paced luxury environment and can operate with excellence, discretion, and precision while supporting the Founder of a growing luxury Saudi brand.

This role is designed for a high-performing professional who enjoys working directly with founders and operating at an executive level in a luxury brand environment.

The Executive Assistant to the Founder will serve as a strategic partner to the Founder, ensuring seamless day-to-day operations, effective communication, project follow-up, and executive support.

The ideal candidate must possess exceptional organizational skills, strong business acumen, attention to detail, and the ability to manage multiple priorities simultaneously in a dynamic and fast-paced environment.

• Manage the Founder's calendar, meetings, travel arrangements, and appointments.
• Coordinate and follow up on all projects, tasks, and deadlines across departments.
• Prepare executive reports, presentations, meeting minutes, and professional correspondence.
• Draft and manage emails in both English and Arabic.
• Track action plans and ensure timely execution by all departments.
• Prepare weekly and monthly management reports.
• Coordinate with suppliers, partners, agencies, and external stakeholders.
• Support major events, fashion weeks, brand activations, VIP events, and strategic partnerships.
• Be available to travel with the Founder within and outside Saudi Arabia when required.
• Coordinate travel itineraries, accommodations, meetings, and logistics.
• Manage multiple high-priority tasks simultaneously in a fast-paced environment.
• Proactively identify issues and implement solutions before escalation.
• Support the Founder during peak business periods, events, and international engagements.
• Act as a central point of coordination between internal teams and external stakeholders.
• Ensure smooth execution of projects across departments and follow through until completion.
• Anticipate the Founder's needs and stay two steps ahead.
• Maintain confidential records and sensitive information with the highest level of discretion.

• Minimum 10+ years of experience supporting C-level executives, founders, or senior leadership.
• Previous experience as an Executive Assistant, Executive Office Manager, or similar executive role.
• Advanced proficiency in Microsoft Office Suite:
  • Excel
  • Power Point
  • Word
  • Outlook
• Strong presentation preparation and business reporting skills.
• Excellent written and verbal communication skills in both English and Arabic.
• Exceptional organizational and multitasking abilities.
• Strong project management and follow-up capabilities.
• Outstanding attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines simultaneously.
• Exceptional problem-solving and decision-making skills.
• Ability to work under pressure while maintaining professionalism and accuracy.
• Ability and flexibility to travel domestically and internationally as required.
• Willingness to work extended hours during events, launches, and peak business periods.
• High level of professionalism, confidentiality, and integrity.
• Ability to work independently with minimal supervision.
• Strong ownership mentality and accountability.
• Experience in luxury, fashion, hospitality, or premium brands is highly preferred.

Join DM Fashion House and be part of a growing luxury Saudi brand shaping the future of fashion, styling, and women's empowerment.

Work directly with the Founder and contribute to the growth of a brand built on excellence, elegance, and transformation.

Only candidates with advanced Microsoft Office skills will be considered. Assessment tests may be conducted during the interview process.