Document Controller

• Primary
  
  Location:
  
  KSA
  - Jeddah, SA
  - Al Murjanah Tower

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• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• Revises system or schedule as required to ensure timely approvals and distribution.
• Ensures changes to documents are completed in a timely fashion to meet set deadlines.
• Coordinates with other parties to ensure document edits are made, reviewed, and proofed according to project specifications.
• Tracks and maintains comprehensive records of all documents throughout their lifecycle.
• Follows standardized procedures while exercising discretion as needed to complete project objectives.
• Maintains and updates the document tracking and production system to ensure accuracy and accessibility.
• Prepares and maintains a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence.
• Produces and distributes copies of drawings and documents for production teams and company employees.
• Verifies that all completed documents have been signed-off by appropriate personnel before distribution.
• Distributes copies of documents to designated personnel in accordance with established protocols.
• Implements and adheres to company quality assurance program procedures and documentation standards.
• Manages document version control and revision history to ensure the most current versions are in use across all departments.
• Maintains document archival and retention procedures in compliance with company policy and regulatory requirements.
• Provides support and guidance to team members regarding document control procedures and system usage.

• diploma or equivalent; associate degree in business administration, records management, or related field preferred
• 2+ years of experience in document control, records management, or related administrative role
• Proficiency with document management systems and database software
• Strong organizational and time management skills with ability to manage multiple priorities and meet strict deadlines
• Excellent attention to detail and accuracy in document tracking and distribution
• Solid understanding of document control procedures, version control, and revision management
• Knowledge of quality assurance standards and compliance requirements
• Ability to maintain confidentiality and handle sensitive information appropriately
• Strong written and verbal communication skills
• Ability to work collaboratively with cross-functional teams and provide guidance to colleagues

• Bachelor's degree in business administration, information management, or related field
• Experience with enterprise document management systems (DMS) or similar platforms
• Familiarity with regulatory compliance requirements and document retention standards
• Certification in records management or document control
• Experience in manufacturing, engineering, or construction environments
• Proficiency with Microsoft Office Suite and database applications
• Experience implementing and maintaining centralized filing and archival systems

AECOM is proud to offer comprehensive benefits to meet the diverse needs of…