Executive Secretary

Job Summary

To provide comprehensive administrative support to ensure smooth day-to-day operations by coordinating meetings, handling correspondence, following up with departments, and ensuring efficient execution of all office and administrative tasks.

• Manage and organize the daily calendar and schedule of the Executive Committee.
• Prepare meetings by sending invitations, setting agendas, and taking minutes.
• Follow up on meeting outcomes and ensure actions are completed by the responsible parties.
• Handle incoming calls, respond to inquiries, and direct them appropriately.
• Draft and format reports, letters, and internal/external communications.
• File and organize both physical and digital documents securely and efficiently.
• Coordinate with other administrative teams to support seamless operations.
• Perform general office duties such as printing, copying, and handling mail.

• Bachelor’s degree in administration, Secretarial Studies, or any related field.
• Proficiency in computer use and MS Office programs (Word, Excel, PowerPoint, Outlook).