Personal Assistant

Schedule Organization and Appointment Management:

Organizing the work schedule of the Executive Board and its follow-ups, including appointments, meetings, and reminders.

Coordinating with relevant stakeholders (internal and external) regarding appointments and follow-ups.

Booking flight tickets, hotel accommodations, and car rental services for domestic and international trips.

Processing visa applications and activities as required.

Supervising the villa staff and coordinating between them.

Ensuring efficient task distribution and monitoring attendance and job performance of employees.

Settling service fees, service invoices, and utility-related bills.

Monitoring financial entitlements to ensure timely payments for specified appointments and avoiding delays.

Managing petty cash (daily cash expenses).

Communicating with suppliers, contractors, and service providers for maintenance to carry out repairs or installations or general maintenance tasks in the villa.

Searching for new suppliers as needed, and monitoring service quality and adherence to schedules.

Accessing official governmental portals and managing them to complete transactions and services requested by the Executive Board Chairman (such as approvals, permits, etc.).

Proven experience working as a personal assistant.

Strong organizational skills and the ability to perform multiple tasks with attention to detail.

Ability to work independently, maintain confidentiality, and exercise good judgment.

Excellent communication skills in English (Arabic language is an additional asset).

Proficient in Microsoft Office and familiar with governmental portals in the Saudi Arabian jurisdiction.

Flexibility in working hours and readiness to work during emergencies.

Possession of a valid Saudi driving license is an additional asset.