Sales Coordinator

Job Summary

The Sales Coordinator will be responsible for overseeing the coordination and execution of sales operations. This includes managing vehicle-related transactions, maintaining system records, and ensuring efficient workflow between departments, customers, and external partners. The ideal candidate will ensure all procedures are completed with accuracy, compliance, and timeliness.

• Record and update vehicle receiving details in the system
• Manage vehicle reservations in the Oracle System
• Release reservations as needed to facilitate smooth operations
• Process vehicle transfer orders for shipping
• Update vehicle status changes within the system
• Prepare and close orders in coordination with relevant teams

• Oversee customs clearance and documentation for vehicles
• Handle vehicle requests and ensure availability as per demand
• Manage vehicle dispatch operations efficiently
• Prepare and issue delivery notes for vehicles delivered to customers
• Supervise vehicle receiving and ensure proper documentation
• Coordinate with teams to export vehicles and handle related transactions

• Request and process s and customs documents
• Facilitate vehicle safety confirmation requests and follow up on schedules
• Monitor test drive vehicle usage and follow-up processes
• Assist in preparing traffic and legal documents for vehicle transactions

• Follow up on branch cleanliness and operational standards
• Coordinate and manage vehicle delivery processes to customers
• Ensure effective communication with teams to address vehicle and operational needs

• Process bank claims related to vehicle sales and deliveries

Educational Background:
Bachelor's degree in Business Administration, Logistics, or a related field (preferred).

Experience:

2-4 years in sales coordination, logistics, or automotive operations.

Proficiency in Oracle or similar ERP systems.

Skills:

Strong organizational and multitasking abilities; excellent communication and interpersonal skills; attention to detail and a commitment to accuracy; proficiency in MS Office Suite (Word, Excel, PowerPoint); problem-solving and decision-making capabilities.

Work Environment:
Combination of office work and field activities as required; interaction with cross-functional teams and external partners (e.g., customs, logistics).

Key

Competencies:

Time Management, Team Collaboration, Customer Focus, Initiative and Proactivity.