Administrative Specialist

Jeddah, Saudi Arabia Posted on 07/22/2025

Alnafitha IT is a leading independent provider of IT services and solutions in Saudi Arabia, founded in 1993.

As a fully Saudi-owned company, we have established ourselves from a startup business to a market leader, offering a comprehensive range of IT solutions tailored to meet the unique requirements of our clients.

Our expertise spans across various domains, including Microsoft, AWS, Manage Engine, and Zoho Solutions, ensuring that we deliver strategic IT solutions that drive digital transformation and operational excellence to our clients.

With over 30 years of experience, Alnafitha IT has successfully completed more than 4,000 projects, serving over 3,000 satisfied customers, and collaborating with 65+ partners.

Our commitment to excellence is evident in our customer-centric approach, which emphasizes engagement, collaboration, and a relentless pursuit of quality in every interaction

Our vision is to be the Kingdom's most customer-centric provider for digital transformation and consultation, fostering innovation and excellence in all our solutions. We are dedicated to optimizing operational efficiency and ensuring effective resource utilization to enhance customer satisfaction and profitability

At Alnafitha IT, we believe in empowering our employees and nurturing their growth, which is essential for driving leadership in technology and customer satisfaction. As we continue to expand our presence in the IT landscape, we remain committed to delivering cutting-edge solutions that not only meet but exceed our clients' expectations.

Job Summary/Objective

The Administration and Facilities Specialist supports the Administration and Facilities Manager in executing various administrative and operational tasks. This role includes maintaining accurate employee records, processing HR documentation, and assisting with benefits administration. The specialist will coordinate logistics for office assets, manage vendor communications, and help ensure that facility maintenance is carried out efficiently.

Key Responsibilities

HR Documentation

• Coordinate and maintain personnel records, ensuring accuracy, confidentiality, and compliance with regulations

• Prepare and process HR documents, including employment contracts, letters, and forms

Employee Data Management

• Update and manage employee information in HR databases and systems

• Process changes in employee status, benefits, and other relevant data

Employee Records

• Maintain organized and up-to-date employee records, including contracts

• Assist in archiving and purging records in accordance with retention policies

Employee Relations Support

• Assist in responding to employee inquiries, providing information on HR policies and procedures

• Contribute to addressing employee concerns and inquiries professionally and promptly

HR Processes and Transactions

• Assist in coordinating various HR processes, such as onboarding, offboarding, and transfers

• Support the administration of benefits, leave requests, and timekeeping

Social Insurance Management

• Prepare social insurance documentation for employee entry and exit (Forms S1 and S6) and obtain employee signatures

• Extract prints from the Social Insurance Authority for all insured employees and ensure timely submission of required forms

Health Insurance Coordination

• Prepare health insurance documentation for employee enrollment or cancellation

• Communicate with the insurance company to manage employee health insurance

Asset Management

• Prepare and manage the delivery of assets (laptops, accessories, etc.) to employees and ensure documentation is signed

• Oversee the return of assets upon employee resignation and maintain personal documents for new hires.

Banking Coordination

• Deliver signed documents to the bank and follow up on account openings and issuance of employee cards.

Reporting and Data Analysis

• Generate HR-related reports and analytics to assist in tracking employee data and trends

• Contribute to data analysis for HR metrics and reporting

Policy Compliance

• Assist in communicating and implementing HR policies, ensuring adherence to labor laws and regulations

• Support the…