Overseas Recruitment Specialist

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This role is responsible for overseeing the end-to-end process of hiring overseas candidates, liaising with recruitment agencies, handling documentation, ensuring compliance with governmental regulations, and facilitating the smooth deployment and arrival of candidates. The position plays a vital role in supporting the manpower requirements of facility management operations across the Kingdom of Saudi Arabia.

Recruitment Coordination:

• Identify, contact, and manage overseas recruitment agencies for sourcing blue-collar manpower.
• Prepare and attest Demand Letters, ensure timely embassy submissions, and handle payment processes in coordination with finance.
• Prepare all required documents and requirements for overseas agencies once the selection of agency is approved by HR management and business unit management.
• Negotiate terms and agreements with overseas recruitment agencies to ensure cost-effective hiring.
• Provide salary quotations to Sales and Business Development teams upon request.
• Conduct initial screening and review of CVs received from agencies and provide a shortlisted pool of candidates to the respective business units for confirmation.
• Arrange and coordinate interviews between hiring managers/business units and overseas agencies.
• Liaise with overseas recruitment agencies for candidate selection, verification of documents, and ensuring all requirements are met for smooth onboarding.
• Follow up on all post-selection processes including visa processing, medical tests, travel arrangements, and mobilization of selected candidates.
• Coordinate visa and document attestation (COC & MOFA) for employment agreements.
• Maintain an updated recruitment tracker to monitor requisitions, candidate status, and mobilization progress.
• Prepare regular reports on agency performance, hiring status, and mobilization timelines for management review.

E-Wakala & Delegation Management:

• Managing the Visa inventory and E-Wakala authorization.
• Delegate E-Wakala to authorized agencies based on project requirements.

Candidate Deployment:

• Follow up with recruitment agencies on the progress and deployment of selected or referred candidates.
• Maintain accurate records of visa blocks and E-Wakala delegations.
• Share flight details and required documents with the agency.

Skills and Experience Required:

• Bachelor's degree in HR, Business Administration, or related field.
• Minimum 3 years of experience in overseas recruitment, preferably within facility management, construction, or manpower supply companies.
• Strong communication skills in both English and Arabic.
• Strong understanding of visa processing.
• Familiarity with visa processing, COC & MOFA procedures, and Muqeem portal.
• Proficient in MS Office Suite, particularly Excel.
• Excellent organizational and time management skills.
• Ability to manage multiple recruitment projects simultaneously.