Temporary Infrastructure Planning & Scheduling Specialist Job Jeddah area,Saudi Arabia,Management

We are hiring a Temporary Infrastructure Planning & Scheduling Specialist for a major international sporting event in Saudi Arabia.

Position:

Temporary Infrastructure Planning & Scheduling Specialist

Contract Duration:

1st September 2026 - 28th February 2027 (Only candidates currently based in Saudi Arabia will be considered.)

Key Responsibilities Temporary Infrastructure Programme Development

Develop and maintain the integrated Temporary Infrastructure master programme covering Power, Overlay, and Dressing & Signage activities.
Establish planning structures, programme hierarchy, work breakdown structures, coding systems, milestones, activity logic, calendars, and reporting requirements.
Coordinate with discipline leads to develop detailed programmes covering design, procurement, manufacturing, logistics, installation, testing, commissioning, operational readiness, event operations, dismantling, and reinstatement.
Ensure all discipline programmes align with overall project milestones, venue delivery schedules, operational readiness requirements, test event timelines, and event delivery dates.
Develop planning templates and scheduling standards to ensure consistent programme development and reporting.
Define key milestones including design approvals, procurement milestones, contract awards, access dates, mobilisation, installation completion, testing and commissioning, readiness activities, handover, operational periods, and dismantling completion.
Develop detailed look-ahead programmes for critical Temporary Infrastructure activities.
Ensure adequate time allowances are included for approvals, inspections, permits, authority reviews, testing, rectification, contingency, and readiness activities.

Integrated Planning and Interface Management

Integrate Power, Overlay, and Dressing & Signage schedules into a coordinated Temporary Infrastructure delivery programme.
Identify and manage dependencies between disciplines, including access requirements, construction sequencing, equipment locations, temporary utility connections, branding installation, and venue operational constraints.
Coordinate Temporary Infrastructure schedules with other project functional areas and stakeholders.
Ensure temporary works installation sequences are aligned with permanent works, venue improvements, testing activities, rehearsals, and operational requirements.
Identify programme conflicts between contractors, disciplines, functional areas, and venue stakeholders.
Facilitate planning workshops and interface meetings to resolve scheduling issues and agree delivery sequences.
Maintain interface and dependency registers covering critical Temporary Infrastructure activities.

Progress Monitoring and Schedule Control

Establish and maintain the approved Temporary Infrastructure baseline programme.
Collect, validate, consolidate, and analyse progress updates from discipline leads, cluster teams, venue teams, contractors, and suppliers.
Monitor actual progress against approved baselines and planned milestones.
Identify critical and near-critical activities, delays, constraints, and potential milestone impacts.
Conduct critical path analysis and schedule variance reviews across all work streams.
Develop schedule forecasts based on progress, productivity, procurement status, and identified risks.
Recommend mitigation, resequencing, acceleration, and recovery actions where required.
Monitor recovery plans and evaluate their effectiveness.
Prepare weekly and monthly look-ahead schedules and programme reports.
Maintain accurate records of baseline schedules, updates, revisions, assumptions, constraints, approvals, and programme changes.
Ensure consistent progress measurement methods across contractors, venues, and disciplines.

Reporting and Performance Management

Develop programme dashboards and reports covering milestones, critical activities, procurement status, installation progress, readiness status, and schedule risks.
Prepare weekly, monthly, and ad-hoc programme reports for senior management.
Provide programme updates for management meetings, governance reviews, and readiness assessments.
Develop visual reporting tools including milestone trackers, progress curves, critical path summaries, look-ahead schedules, and readiness dashboards.
Establish planning and schedule performance indicators for the Temporary Infrastructure function.
Maintain regular reporting on design, procurement, manufacturing, delivery, installation, testing, commissioning, and handover status.
Highlight key issues, responsible parties, required actions, deadlines, and potential programme impacts.
Prepare presentations and decision-support materials for stakeholder meetings.

Requirements

Bachelor’s degree in Engineering, Construction Management, Project Management, Planning, or a related field.
Minimum 7 years of experience in project planning, scheduling, programme controls, construction planning, or event infrastructure delivery.
Experience in major sporting events, international events, large-scale venues,…