Senior Executive Assistant

Job Location

Central Office, 105 West Capitol Avenue, Jefferson City, Missouri

The senior executive assistant performs secretarial and administrative duties for members of the director's office, chief counsel, or secretary to the commission. Responsibilities are performed under general supervision.

Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome.

• Maintains an appointment calendar, schedules meetings, reserves meeting rooms and gathers files or materials for meetings, including event planning for meetings, arrangements for lodging, travel, catering, and negotiating with vendors.
• Answers incoming telephone calls and greets office visitors and determines whether they should be given access to specific individuals; evaluates requests and routes inquiries to the appropriate department personnel.
• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution; prepares responses to correspondence containing routine inquiries.
• Makes travel and hotel arrangements for staff or members of the Highways and Transportation Commission; may process expense accounts and timesheets.
• Organizes and assembles backup information for Commission meetings.
• Attends meetings in order to record minutes; compiles, transcribes, and distributes minutes of meetings.
• Types and formats complex forms, letters, speeches, reports, and other materials, usually requiring familiarity with specialized terminology, working from rough draft, dictation and/or dictating equipment; proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used; types Commission minutes and agendas.

• High School Diploma or GED/HiSET
• Six years of experience in progressively responsible office assistant and/or executive assistant positions.

• Job requires occasional overnight statewide travel.
• Ability to work in a fast-paced environment.
• Willingness to be flexible.

MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.