Administrative Support Professional IN-HOUSE

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values:
Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note
:
The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at 1730

E. Elm Street, Jefferson City, Missouri. Work hours are Monday – Friday 8 a.m. to 5 p.m.

• Enter details of cash receipts (cash, checks, credit cards) for the program into the department’s Centralized Log Receipt system. Create and modify purchase orders in the Missouri Buys and SAMII systems, including purchases from state contracts such as MVE/Staples, rental vehicle reservations, and contract agreements for technical equipment calibration. Act as the point of contact for the repair and maintenance of office equipment.
• This position is responsible for tracking, creating, and processing invoices for payment, as well as coding invoices and expense reports with the correct funding codes.
• This position reports tonnage amounts submitted by facilities into the tonnage tracking database, tracks the tonnage fee reports, and ensures that all tonnage is received and maintained in the access database and files.
• Receive scrap tire invoices to ensure readiness for reimbursement, prepare documentation for regional inspection reports, and verify that the report matches the grant application.
• Serve as the primary contact and project lead for inventory tracking, including fixed assets, maintaining accurate records, performing physical counts, and submitting reports to DEQ/DAS.
• This position is responsible for Surplus to measure all items and create SS1 requests. Collaborate with the buyer to coordinate pick-up times.
• This position serves as the primary contact for travel reservations (both in-state and out-of-state), including the research and booking of hotels, flights, and transportation, while providing a comprehensive breakdown and all necessary documentation for approval.

• Regulations, and Guidelines:
  Knowledge of principles, laws, regulations, policies, practices, and guidelines (for example, Executive Orders, Code of Federal Regulations, OMB circulars) of grant or agreement programs, including their order of precedence.
• Analysis and Assessment:
  Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.
• Flexibility:
  Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.

• 4-6 years of relevant experience or a Bachelor’s degree and 0-2 years of relevant experience. (Substitutions may be allowed.)

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Julianna Kliethermes, Chief of Operations at  or julianna.kliethermes.gov.

Or

Sally Namassy, Recruiter ruiter.gov