Manager, Meetings & Events

Job Overview

We are seeking a dynamic, highly motivated and detail-oriented Manager, Meetings & Events to ensure seamless execution, cost efficiency, and an enhanced stakeholder experience.

• Support planning and execution of internal meetings and events to ensure strong engagement and a seamless attendee experience.
• Coordinate program details and develop timelines and agendas outlining all program requirements.
• Coordinate with internal teams and external vendors to ensure seamless execution of onsite and offsite meetings, including technical readiness and services such as catering, AV/IT, and activities.
• Build and manage registration sites (Cvent) and oversee attendee communications and reporting.
• Maintain proactive, positive communication with stakeholders to align on objectives and expectations.
• Assist with monitoring budgets, tracking expenses, and identifying cost‑saving opportunities.
• Provide onsite meeting support, troubleshoot issues, and ensure smooth day‑of execution.
• Handle multiple projects and deadlines effectively in a fast‑paced environment.

• Strong communication and collaboration skills; ability to manage stakeholders in a matrix environment.
• Detail‑oriented with excellent organizational and project management skills.
• Ability to work independently and handle multiple priorities in a fast‑paced environment.
• Experience managing executive‑level and VIP meetings, ensuring a high standard of service.
• Results‑driven, proactive, and adaptable to change.
• Familiarity with meeting technology platforms (Cvent experience required).

• Bachelor of Science/Bachelor of Arts or equivalent relevant experience.
• Minimum 6–8 years (without Master’s) or 4–6 years (with Master’s) of experience in meeting and event planning, preferably in the pharmaceutical or biotech industry.
• CMP certification is a plus.
• Experience managing vendors and budgets.
• Proficiency in Cvent and Microsoft Office Suite.
• Preference for candidates located near Marlborough, MA.

The base salary range for this role is $117,200 to $146,500. Salary is part of a total rewards package that includes merit‑based increases, short‑incentive plan participation, 401(k) eligibility, health, dental, vision, life and disability insurance, and leaves in line with your work state. The company offers unlimited paid time off, 11 paid holidays, additional time off for a December shut‑down, and 80 hours of paid sick time upon hire.

The above statements describe the general nature and level of work performed by people classified under this position. They are not an exhaustive list of responsibilities, duties, or skills required.

All information encountered by employees is considered confidential.

All plans and activities will be carried out with industry best practices and the highest ethical standards.

Fast‑paced environment handling multiple demands; ability to exercise appropriate judgment and use a personal computer for extended periods.

Sumitomo Pharma America is an Equal Employment Opportunity (EEO) employer. Qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, age, ancestry, nationality, marital status, gender, sexual orientation, disability, veteran or military status, or any other characteristic protected by law.

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