Accounts Payable and Office Assistant

The Accounts Payable and Office Assistant will perform duties that support and are related to the operations of human resources, finances, project and office management.

• None

• Responsible for AP:
  Checking, entering, paying invoices in Quick Books
• Verify vendors invoices and account information.
• Provide administrative support such as filing, scanning, maintaining, and updating databases/files.
• Credit card account reconciliation with receipts
• Investigate and dispute erroneous charges
• Investigate sales tax issuances and charges
• Ordering and tracking materials/supplies for office and projects, issuing POs, and shipping/tracking/follow up delivery
• Send a payables report to management every week and follow up for completion
• Make travel arrangements
• Supports Human Resources and management in other transactional duties as needed
• Greet and assist visitors in a professional and friendly manner
• Answer phone calls and direct them to the appropriate department
• Assist the CEO in invoice preparation as needed.
• Performs other related duties as assigned

• Previous experience in accounting, finance or other related fields
• Experience with Quick Books is required
• Excellent organizational skills and attention to detail
• Ability to prioritize and meet deadlines
  
  Ability to follow up until task complete
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite or similar software
• Ability to maintain confidential information

• Two years of administrative assistant experience preferred

• Prolonged periods sitting at a desk and working on a computer.