Office Administrator

Job Description

Office Administrator / Administrative Assistant

Pay Range: $26-$30/hour

Reports To: Telamon President
Status: Non-Exempt
Work Schedule: Monday–Friday, 7:00 AM – 4:00 PM

Why Choose Telamon Construction?

Don’t just work, make a difference. Be part of a culture at an employee-owned company which challenges AND rewards you. Telamon Construction is a division of the Mosser Group of Companies and has been in business since 1989. While we are rooted in history, we are focused on the future.

Position Summary

The Office Administrator / Administrative Assistant plays a key role in supporting day-to-day office operations. This position combines administrative support and office coordination responsibilities, ensuring the office runs efficiently and professionally.

This role requires the ability to work independently, stay organized, and communicate effectively with both internal team members and external partners.

Key Responsibilities

Office & Front Desk Support

• Answer incoming calls, route them appropriately, and take messages when needed
• Greet and assist visitors in a professional manner
• Support communications such as phone calls, conference calls, and Teams meetings
• Maintain office phone systems and contact lists
• Keep reception and common areas clean, organized, and presentable

Administrative Support

• Prepare, proofread, and finalize documents such as letters and meeting notes
• Manage incoming and outgoing mail and packages
• Maintain organized electronic and paper filing systems
• Order and manage office supplies and equipment

Project & Construction Support

• Assist Project Managers with setting up and organizing project documentation
• Create and maintain project files (both electronic and physical)
• Process equipment transfers and weekly costs reports
• Process purchase orders, subcontracts, and change orders
• Help prepare bid documents, including forms, bonds, and signatures
• Assist with bid invitations and communications with subcontractors

Accounting & Payroll Support

• Enter payroll data and review time records for field employees
• Process invoices, match them to receipts, and enter them into systems
• Assist with client billing and required documentation
• Track and collect certified payroll reports from subcontractors

Compliance & Documentation

• Request and maintain subcontractor insurance and workers’ compensation certificates
• Assist with project closeout documentation (manuals, waivers, and drawings)
• Help maintain contractor registrations and certifications
• Ensure required forms and compliance documents are completed accurately

General Office Coordination

• Run occasional office errands (banking, supplies, deliveries)
• Maintain office records, including jobsite and contact information
• Support company events and seasonal activities
• Manage petty cash and assist with general office tracking needs
• Perform additional duties as needed to support the team

Qualifications & Skills

• Strong communication and organizational skills
• Ability to manage multiple tasks and priorities independently
• Proficiency in Microsoft Office (Word and Excel)
• Basic understanding of accounting and invoicing processes
• Comfortable working with office equipment and technology
• Attention to detail

BENEFITS:

• Competitive Salary
• ESOP – Telamon is 100% Employee-Owned
• 401k – with company match
• Paid Vacation and Holidays
• Medical and Dental Benefits

We are a full-service general contractor, construction manager, and design-builder experienced in a variety of projects, including new construction and renovations of all sizes.

100% EMPLOYEE OWNED

Because we are a 100% employee-owned company (ESOP-Employee Stock Ownership Plan), our employees are motivated to ensure the success of every project. This drive not only ensures our success, but the