Administrative Assistant II – FS​/Payroll

Who We Are

The Wood County Human Services Department has great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments.

County

36 hours per week.

The Wood County Human Services Department has great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments.

In addition to who we are, Wood County team members are offered competitive salaries, flexible schedules, and an excellent benefits, including:

• – Health Insurance
• – Dental Insurance
• – Vision Insurance
• – Wisconsin Retirement System
• – 457 deferred compensation plan
• – Vacation and Sick Time, start accruing on your first day!
• – Holiday Pay
• – Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
• – Life Insurance
• – Short/Long Term Disability
• – Wellness Program
• – Public Student Loan Forgiveness (PSLF) Program
• Wage: $21.39 to $24.19/hr

The Wood County Human Services Department, has an opening for an Administrative Assistant position. The primary responsibilities are set forth below. The work is performed under the immediate direction of the Support Services Manager with additional oversight.

The purpose of this position is to enter and maintain confidential client information in electronic records systems. Work with the courts (Judge’s and District Attorney’s Office), and Family Service staff to type, E-file and distribute petitions, court orders and court reports as needed. Responsible for reviewing and processing the bi-weekly payroll for Human Services and provide administrative support for various Human Services programs and staff.

• Review and process the bi-weekly payroll for the Human Services Department’s Community programs staff.
• Review mileage reimbursement requests and reconcile to ensure accurate payment.
• Cover designated shifts at the River Block reception desk.
• Prepare and distribute confidential court documents (such as petitions/notices /summons/forms/records, etc.) to all parties involved, including court officials, law enforcement, clients, attorneys, or other Human Services workers while following privacy policies, HIPAA regulations, State statutes, timelines and county policies.
• File documents online using the Wisconsin Circuit Court e-Filing website.
• Enter data, scan and upload documents into the Statewide Automated Child Welfare Information System (eWiSACWIS) regarding legal court paperwork and casework.
• Work with case managers, social workers, clinicians, and therapists to accurately enter confidential client-related information within County and State-regulated timelines and statutes. The majority of the documentation will be electronic but often includes hand-written documentation and audio files of court documentation, case notes, diagnoses, treatment plans, progress notes, voicemail and other protected health information.
• Work with other administrative staff to sort, file, and deliver mail within the building and with other County departments.
• Maintain Notary Public status and perform duties of Notary for…