Part-time Administrative Specialist

Position Summary

We are seeking a reliable and detail-oriented Part-Time Administrative Assistant / Accounting Specialist to support daily office operations and assist with accounting functions. This role is ideal for someone who enjoys a mix of administrative responsibilities and accounting tasks while working in a flexible, part-time environment.

• Answer phones, greet visitors, and manage incoming correspondence.
• Schedule appointments and maintain office calendars.
• Organize and maintain files, records, and office documentation.
• Prepare reports, spreadsheets, and presentations as needed.
• Order office supplies and assist with general office operations.
• Provide support to leadership and other departments on special projects.

• Process accounts payable and accounts receivable transactions.
• Enter invoices, payments, and financial data into accounting software.
• Reconcile bank and credit card statements.
• Assist with payroll processing and employee expense reports.
• Prepare customer invoices and monitor outstanding balances.
• Maintain accurate financial records and supporting documentation.
• Assist with month-end reporting and accounting projects.

• 2+ years of administrative, bookkeeping, or accounting experience.
• Proficiency in Microsoft Office, especially Excel.
• Experience with Quick Books, Sage, Net Suite, or similar accounting software preferred.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Professional communication and customer service skills.
• Ability to work independently and manage priorities effectively.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada:
Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

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