AP Supervisor

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the Accounts Payable function, ensuring accurate and timely processing of vendor invoices, expense reports, payments, and account reconciliations. This role leads and develops the AP team, maintains strong vendor relationships, supports month-end and year-end close activities, and continuously improves processes and internal controls to drive efficiency and compliance.

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the Accounts Payable function, ensuring accurate and timely processing of vendor invoices, expense reports, payments, and account reconciliations. This role leads and develops the AP team, maintains strong vendor relationships, supports month-end and year-end close activities, and continuously improves processes and internal controls to drive efficiency and compliance.

• Supervise, train, mentor, and evaluate Accounts Payable staff.
• Delegate workload and monitor team performance to ensure deadlines are met.
• Foster a collaborative, customer-focused, and results-driven environment.
• Assist with hiring, onboarding, and professional development of AP team members.

• Oversee the accurate processing of vendor invoices, employee expense reports, credit card transactions, ACH payments, wire transfers, and check runs.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
• Ensure timely payment of vendor obligations and resolve escalated vendor inquiries.
• Maintain vendor master records, including W-9s, tax information, and banking details.
• Monitor AP aging reports and proactively address outstanding issues.

• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end and year-end close processes, including accruals and journal entries.
• Prepare and analyze AP-related reports and metrics for management.
• Support internal and external audits by providing requested documentation and explanations.
• Manage annual 1099 reporting and filing requirements.

• Develop and maintain AP policies, procedures, and internal controls.
• Identify opportunities to streamline workflows and improve efficiency through automation and best practices.
• Ensure compliance with company policies, GAAP, SOX requirements (if applicable), and regulatory guidelines.
• Participate in system upgrades, testing, implementations, and process enhancement projects.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of Accounts Payable experience.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal
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By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the…