Parts Coordinator

The Parts Coordinator is responsible for ensuring the timely availability, tracking, and distribution of parts and materials to support manufacturing operation/customers This role works closely with purchasing, inventory control, and production teams to maintain efficient workflow and minimize downtime due to parts shortages.

Monitor inventory levels and maintain accurate records of parts and materials

Perform inventory counts and process adjustments as needed

Coordinate the ordering and replenishment of parts, including placing procurement orders with suppliers

Process quote requests and customer purchase orders (POs) accurately and efficiently

Gather required intake information via email or telephone from customers and internal teams

Ensure production teams have the correct components available on time Track incoming shipments and verify accuracy of received goods

Support warehouse operations including receiving, picking, packing, and shipping

Prepare required documentation for domestic and international shipments

Maintain and update part numbers, inventory data, and documentation in ERP systems

Identify and resolve discrepancies such as missing, damaged, or incorrect parts

Handle customer and internal issues including credits, reimbursements, and warranty claims

Perform accounts receivable follow-up as needed

Collaborate with suppliers, purchasing, and warehouse teams to manage supply chain issues

Communicate critical shortages, delays, or order updates to customers and internal stakeholders

Analyze inventory and usage trends to support reporting and decision-making

High school diploma or equivalent required with 3+ years of relevant experience in manufacturing, inventory, logistics, or customer service; or an associate degree in a related field, preferred.

Technical or mechanical understanding is a plus Experience using ERP or inventory management systems (SAP, Oracle, etc.) preferred

Proficient with computers and software including Microsoft Office, Outlook, and ERP systems

Strong attention to detail and commitment to accuracy

Creative, proactive, and idea-driven approach to problem-solving

Strong interpersonal and organizational skills with a focus on quality of work Effective time management skills in a fast-paced environment

Excellent analytical and reporting skills
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