Accounts Receivable Specialist

Accounts Receivable (AR) Specialist
Location: Grand Rapids, MI (Onsite)
Pay: $48,000 - $58,000
Schedule: Full Time | M-F

Our client is a small, team-oriented organization known for its collaborative and transparent culture. They offer a relaxed environment (jeans are welcome), value open communication, and trust employees to manage their work without micromanagement. If you enjoy working closely with a tight-knit team where your contributions are visible and impactful, this is a great fit. The AR Specialist plays a key role in supporting project-based accounting operations, with a strong focus on invoicing, job setup, and job closeout processes.

This position requires attention to detail, strong organizational skills, and the ability to collaborate with project managers and internal teams to ensure accuracy across financial documentation.

1) Job Setup & Closeout

• Set up new jobs in the ERP system using established work instructions
• Import bids from bidding software into ERP; review for accuracy and completeness
• Organize and maintain job folders, including labeling and file management
• Close out completed jobs by updating status, moving documentation, and entering notes
• Research and resolve discrepancies in partnership with finance and administrative teams

2) Invoicing (Approx. 50/week)

• Generate Time & Materials invoices based on project manager input
• Perform manual invoice entry within the ERP system
• Review invoicing details to identify discrepancies or missing information
• Send invoices to customers and ensure proper documentation is included

3) Job Packet Creation (Invoice Support)

• Compile job cost documentation into organized PDF “job packets”
• Run and export reports for internal review prior to invoicing
• Ensure accuracy and completeness of supporting documentation for finance and project teams

Required:

• 1–2+ years of experience in Accounts Receivable and/or invoicing
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks in a deadline-driven environment

Preferred:

• Experience with Accounts Payable
• Background in construction or project-based accounting