Title Assistant

Position Overview

The Title Plant Maintenance Specialist is responsible for ensuring the accuracy, organization, and efficiency of a title plant database by regularly updating and verifying property records. This company wide role is crucial in maintaining the integrity of title searches and supporting the title insurance process.

• Record Management:
  Incorporate new property records, including deeds, mortgages, liens, and other recorded documents, into the title plant database.
• Indexing:
  Organize and categorize records accurately to facilitate easy retrieval and efficient searches.
• Data Verification:
  Ensure all entries are accurate, complete, and compliant with industry standards.
• Software Utilization:
  Operate specialized title plant management software, including image import, indexing, and searching features.
• Quality Control:
  Conduct periodic audits of the database to verify data integrity and compliance with established guidelines.
• Automation Support:
  Assist in the automation of historical title plant records, ensuring proper digital conversion and indexing.
• Collaboration:
  
  Work closely with title officers, examiners, and other stakeholders to provide accurate data for title searches and insurance underwriting.
• Security & Backup:
  Ensure proper data backup and security protocols are followed to protect sensitive information.
• Other duties:
  Perform additional related duties as assigned to support team and business needs.
• Complex Situations & Escalation:
  Manage complex situations independently, collaborating with peers and escalating to leadership or title officers when necessary.

• Strong attention to detail and organizational skills.
• Ability to analyze and verify legal documents.
• Knowledge of industry regulations and compliance standards.
• Proficiency in computer systems and database management.
• Effective communication skills and ability to work collaboratively within a team.
• Ability to maintain focus and accuracy while performing repetitive and detail‑oriented tasks for extended periods.

• Prior experience automating and managing electronic title plants.
• Technical knowledge of indexing methodologies and document management systems.
• Experience with off‑site data backup and security protocols.

The role is performed in an indoor office environment and typically involves prolonged periods of sitting and computer use consistent with office‑based escrow work. The position requires regular verbal and written communication and may occasionally require standing, walking, bending, reaching, and lifting or moving files or office materials weighing up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

At Title One, we believe there is a difference. Our team delivers confidence and peace of mind through trusted expertise, innovative tools, and a strong commitment to the communities we serve. We support our team members with meaningful work, opportunities for growth, and a collaborative, people‑first culture.

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off, Holidays, and Sick Leave
• Short‑ and Long‑Term Disability and Life Insurance
• Paid Family and Parental Leave
• Employee Assistance Program (EAP) and Wellness Incentives