Accounting Assistant I

Responsible for the accurate and timely recording of basic financial transactions, and for providing administrative assistance to the accounting department. This position is expected to support the initiatives and goals of the Accounting Manager, particularly as relates to the Billing function.

This position is expected to operate under close supervision from a manager and will work as part of a team. As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm.

The Accounting Assistant I has a basic understanding of bookkeeping and accounting principles.

include the following. Other duties may be assigned.

• Collaborates with all departments including Accounting, Administration and Engineering to ensure open, timely and accurate communication.
• Answers all vendor, client and internal staff inquiries in a timely and friendly fashion.
• Prepares and distributes correspondence with internal and external parties as directed. This may include, but is not limited to, the distribution of proposals to clients via proposal and e-signature software.
• Protects organization's values by keeping information confidential.

• Adheres to company procedures.
• Corrects errors and inconsistencies in financial entries, documents, and reports, as directed.

• Records basic financial transactions into an automated accounting system which requires simple independent decisions. This will primarily include but is not limited to the creation of basic client invoices and the recording of client payments, and bank deposits.
• Prepares, assembles, tabulates, verifies and files simple or routine invoices, requisitions and purchase orders.
• Enters data and performs less difficult reconciliations and comparisons of data using pre-established worksheets.
• Maintains databases by entering new and updated customer and account information. This will include but is not limited to the recording of project, client, and invoicing details.

• Creates and maintains electronic and physical accounting files.
• Files and records department documents including but not limited to registrations, licenses, contracts, invoices and insurance certificates.

• May participate in and contribute to project-based initiatives.
• Adheres to schedules and timelines for projects.

• Generates and distributes reports for further review and analysis (weekly, monthly, etc.)
• Collects, tracks and organizes reports and documents for filing and processing of data.

• Assists with related bookkeeping functions as needed.
• Backs up other team members as needed.
• Updates job knowledge by participating in educational opportunities.

None

To perform the job successfully, an individual should demonstrate the following competencies:

Communications
- Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Customer Service
- Displays courtesy and sensitivity. Manages difficult or complex customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Dependability
- Commits to doing the best job possible. Follows instructions, responds to management direction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.

Planning and Organization
- Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.

Teamwork – Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Puts success of team above own interests.

Quality
- Applies feedback to improve performance. Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality.

Use of Technology
- Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work independently as well as part of a team in a fast-paced work environment. Must have a basic understanding of bookkeeping and accounting principles. Must have a high degree of…