Senior Payroll & Benefits Administrator

Senior Payroll & Benefits Administrator

AEGIS Insurance Services, Inc. (“AEGIS”) has an immediate opening for a Senior Payroll and Benefits Administrator to support accounting, administration, reporting and analysis of payroll, benefits and executive benefit programs; to prepare reconciliations, schedules, payment documentation and vendor/audit support; and to provide senior-level administrative and analytical support to the Manager - Payroll and Benefits Accounting while maintaining the highest standard of confidentiality.

• Minimum 4 years of payroll, benefits administration, accounting operations or related experience
• Experience with executive benefit or non-qualified benefit plans desired
• Undergraduate degree in Accounting, Finance, Human Resources, Business Administration or related field preferred or equivalent payroll, benefits or accounting experience
• Certified Payroll Professional (CPP) desired
• Working knowledge of payroll and benefit accounting concepts, reconciliations, journal entries, payment processing and supporting documentation
• Applied knowledge of state and federal regulations pertaining to payroll
• Experience with Workday Financials or Workday HCM, Ulti Pro/UKG, or similar payroll, HRIS or financial systems desired
• Strong analytical, organizational and follow-up skills with excellent attention to detail and ability to manage recurring deadlines
• Demonstrated ability to handle sensitive compensation, benefits, employee, executive and retiree information with discretion and confidentiality
• Strong written and verbal communication skills and ability to coordinate effectively with Accounting, Human Resources, Legal, Payroll, external vendors and auditors
• Proficiency with Microsoft Office;
  Specifically Excel, Word, and Outlook
• Ability to maintain accurate schedules, reconciliations and records

• Collaborative Communications and Behavior:
  Develops and maintains effective working relationships as a team member and across divisions; readily collaborates and shares information, seeks and provides constructive feedback, and supports a respectful workplace
• Initiative and Accountability:
  Proactively addresses opportunities to enhance AEGIS’ people, processes, products, and services, takes ownership for one’s responsibilities by acting with integrity and in the best interest of the organization and stakeholders
• Quality-Focused:
  Demonstrates a solution-focus, displays thoroughness and accuracy through quality deliverables, and demonstrates persistence and perseverance in achieving concrete and tangible outcomes
• Service-Oriented:
  Conveys a genuine desire and ability to anticipate and meet customer needs and creates and nurtures mutually beneficial relationships within AEGIS and with AEGIS Members and brokers

• Data Management and Reporting:
  Maintain payroll tax compliance, including federal, state and local withholding requirements
• Prepare and maintain recurring schedules, reconciliations and supporting analyses for payroll, benefits, pension, SERP, COLI and other executive benefit-related accounting activities
• Assist with monthly payroll and benefit accounting entries, research reconciliation differences and prepare support for manager review
• Support annual and recurring benefit plan valuation, audit and reporting processes by compiling census, compensation, account balance, payout and plan information for vendors, auditors and internal stakeholders
• Maintain assigned participant, payout, policy, account and payment tracking reports related to SERP, frozen AEGIS Option Plan, COLI, AYCO financial counseling and other benefit programs administered through Accounting
• Communication and Documentation:
  Coordinate documentation and support for COLI policy payments, policy value reporting, death benefit claims and accounting tax reporting support, including preparation of required forms and correspondence for review
• Prepare, compile and/or route Workday payment requests, payroll gross-up support, invoice documentation, vendor payment support, e-signature requests and related accounting documentation, subject to required approvals
• Assist with vendor coordination…