Assistant to Head of School

All Girls Catholic High School In The Dominican Tradition, Jersey City, New Jersey

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We are currently seeking a highly organized and proactive Assistant to support the Head of School. The ideal candidate will be adept at managing a wide range of administrative and executive support tasks, possess strong communication and technology skills, and demonstrate a deep commitment to the mission and values of the Academy.

The Assistant plays a central role in ensuring an orderly, responsive, and open school.

• Serves as the primary point of contact for internal and external stakeholders in matters pertaining to the Head of School
• Manages complex calendars and coordinates appointments, meetings, and correspondence
• Prepares and organizes materials for meetings including agendas, presentations, and reports
• Conducts research and compiles data to support the Head of School in decision-making and strategic planning
• Drafts and edits correspondence, communications, and other documents on behalf of the Head of School
• Maintains confidentiality and discretion in handling sensitive information and issues
• Collaborates effectively with other administrative staff to ensure seamless operations and communication within the school community
• Assists with Main Office coverage by answering phone and greeting visitors
• Helps to plan and manage logistics, record keeping, and preparations for school events and meetings (graduation, all staff meetings, in-service) and activities as needed
• Assist in special projects and initiatives as assigned by the Head of School

Qualifications/Professional Characteristics:

• Excellent organizational and time management skills, with the ability to prioritize urgency and anticipate needs
• Strong written and verbal communication skills, including the ability to interact professionally with diverse stakeholders
• Strength in Google Suite and Microsoft Suite, and learner of technology
• Strength in project management and planning for sustainable and repeatable events/actions
• Reliable, patient, professional, flexible, and adaptable work style
• Ability to work independently with minimal supervision while also functioning as part of a team.
• Associate degree in Business Administration or related field and related experience.

This is a 12-month, part-time position of 20-25 hours/week. Work days are Monday through Friday during normal school hours.Limited weekend and evening availability for key admission, board, and school events will be required.

2572 Kennedy Blvd. Jersey City, NJ 07304

The School admits qualified students of any race, color, national or ethnic origin, ancestry, nationality, religion, sexual orientation, mental or physical disability, or any other status protected by applicable law, and extends to them all the rights, privileges, programs, and activities generally accorded or made available to students at the School. The School does not discriminate on the basis of race, color, national or ethnic origin, ancestry, nationality, religion, sexual orientation, mental or physical disability, or any other status protected by applicable law in the administration of its admissions, financial aid, and loans, and its educational, athletic, and other programs.