Accounting Clerk​/Confidential Secretary

Title

ACCOUNTING CLERK/CONFIDENTIAL SECRETARY – 12 MONTH – BOARD OF EDUCATION OFFICE

• Payroll experience and familiarity with double entry accounting
• Proficient in MS Office/Google Docs applications
• Excellent organizational skills
• Able to manage an office and work independently
• Possess excellent verbal and written communication skills

Business Administrator

• Prepare and maintain all confidential matters of the Board, including meeting minutes.
• Perform Payroll input functions.
• Perform accounts payable functions.
• Assist with the monitoring of fiscal transactions.
• Assist with the operations of the school lunch program.
• Assist with employee absence record keeping.
• Compile monthly hours tracking reports.
• Maintain a filing system for confidential files and process incoming correspondence as instructed.
• Accounts Payable
  • Process monthly accounts payable.
  • Process purchase orders and payments.
  • Match invoices with purchase orders.
  • Maintain accounting records for the payment of monthly bills, including printing the checks and the preparation of the monthly bill list.
  • Handle all discrepancies in quantities ordered and/or amount charged.
• Lunch Program
  • Reconcile the lunch account and register balance daily.
  • Compile lunch program daily reports for Business Administrator.
  • Process monthly reimbursement claims and warehouse allocations.
  • Assist with daily lunchroom operations as needed.
• Maintain records of staff attendance on a daily basis for employee sick, vacation, and personal time used.
• Hours Tracking and Reporting
  • Maintain monthly records totals of all hourly and substitute employee hours worked.
  • Maintain monthly records of all extra compensation paid to all employees.
  • Prepare monthly hours and extra compensation report for the Board.
• Perform such other duties as assigned by the Business Administrator.

• Twelve month contract; salary range $50,000-$60,000 based on experience and qualifications.
• Support staff adheres to contractual calendar.

• According to Board policy #4433 - Vacations (for Support Staff)