Office Manager in Secondary School- Maternity Leave Cover
Job in
Jersey City, Hudson County, New Jersey, 07390, USA
Listed on 2026-07-02
Listing for:
The French American Academy
Full Time
position Listed on 2026-07-02
Job specializations:
-
Administrative/Clerical
Administrative Management, Education Administration
Job Description & How to Apply Below
The French American Academy is seeking a highly organized and proactive Administrative Coordinator to support the daily operations of the Secondary School as a maternity leave cover. This role is essential in ensuring a smooth, safe, and efficient environment for students, staff, and families. The Administrative Coordinator provides direct administrative support to the Secondary School Director, Head of School, and Business Director, and plays a vital role in maintaining communication, managing logistics, and supporting school life and safety protocols.
Reception,Security & Video Surveillance
- Greet visitors, assign badges, and manage visitor policy
- Oversee iPad door control system and reception area
- Handle phone system, Fluent Stream contact, and call logs
- Manage mail and deliveries
- Monitor and maintain daily operation of security cameras
- Maintain emergency procedures and documentation
- Prepare badges for staff/visitors in advance
- Keep staff directory up-to-date
- Arrange substitutes for absent staff per policy
- Inform staff of replacements/room changes by 8:30am
- Send welcome packets to new families
- Communicate key info (lunch, holidays) to parents/staff
- Track attendance and follow up on unexplained absences
- Coordinate student lunches and report accidents/incidents
- Coordinate students transportation between campuses
- Support campus events and manage printer/Xerox operations
- Assist new staff with software, track tech inventory
- Maintain and audit student medical files
- Act as First Aid responder, manage supplies, inform parents
- Update and share emergency medical plans with staff
- Support students with medical needs and coordinate with nurse
- Confident, calm and respectful communication with students, parents, community and staff
- Rigor and great sense of organization
- Flexibility
- Discretion and confidentiality
- Initiative taker
- Computer skills (Powerpoint, Excel)
- CPR + First Aid training
- Fluent English is required;
French is a significant advantage.
July 2026 - December 2026
From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×