Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service.

If you thrive in busy settings and excel at multitasking, we want to hear from you!

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Maintain organized filing systems, data entry records, and ensure proper document proofreading for accuracy
• Support office management tasks including calendar management, scheduling appointments, and coordinating meetings
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative functions
• Assist with bookkeeping tasks using Quick Books or similar accounting software to track expenses and invoices
• Provide exceptional customer support by responding promptly to inquiries via phone or email and offering assistance as needed

Qualifications

• Proven office experience with strong clerical skills including filing, data entry, and document proofreading
• Proficiency in Microsoft Office applications and Google Workspace tools for effective office productivity
• Experience with Quick Books or other bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Bilingual abilities are a plus, especially in languages commonly used within the community served
• Strong phone etiquette and customer service skills to foster positive interactions with clients and visitors
• Previous experience as a receptionist—dental or medical is advantageous but not required; personal assistant experience is also valued
• Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously

Join us as an Administrative Assistant where your energy, organization, and dedication will make a meaningful impact every day! We’re committed to supporting your growth while providing a vibrant workplace where your skills shine.

Pay: $20.00 - $25.00 per hour

Work Location:

In person