Legal Administrator I

The Legal Administrator I is responsible for providing foundational support to the legal department by handling administrative and operational tasks. This role ensures accuracy and consistency in data entry, contract management, and compliance processes, while supporting day-to-day requests from the legal team. This position is expected to operate with supervision from a manager. As directed by your manager, this position will require you to support other departments and managers in order to fulfill the immediate requirements of the firm.

Essential Duties and Responsibilities include the following. Other duties may be assigned

Contract and Compliance Data Management:

• Enter and maintain contract data, insurance certificates, and compliance information in internal systems.
• Maintain compliance trackers and update documentation repositories.

Insurance Certificate Administration:

• Process and track Certificates of Insurance (COI) requests.

Administrative and Legal Team Support:

• Provide general administrative support, including document formatting, filing, and scanning.
• Assist with intake and routing of requests to appropriate legal team members.

Process Improvement and

Collaboration:

• Collaborate with team members to identify and implement small process improvements in data handling and compliance.

Additional Duties

• This list of responsibilities is not intended to be exhaustive. Additional duties consistent with the legal industry’s expectations for this role may be assigned, based on the needs of the company.

Supervisory Responsibilities

This job has no supervisory responsibilities.

To perform the job successfully, an individual should demonstrate the following competencies:

Communications – Exhibits effective listening and comprehension skills. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Cooperation
- Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Customer Service
- Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

Dependability
- Follows instructions, responds to management direction; takes responsibility/accountability for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.

Job Knowledge
- Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Planning/Organizing
- Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; supports affirmative action and respects diversity.

Use of Technology
- Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments

Education and/or Experience

O…