Administrative Assistant​/Administrative Coordinator; Water​/Wastewater

Administrative Assistant / Administrative Coordinator (Water / Wastewater)

Date:
July 28, 2026

Title: Administrative Assistant/Administrative Coordinator (Water/Wastewater)
Reports to: Water/Wastewater Department Manager
Location: Flanders, NJ
Salary Range:$22-$32/hr, based on experience and qualifications

SCE is currently seeking an Administrative Coordinator in our Headquarters Office in Flanders, NJ. The Administrative Coordinator position will work collaboratively as a member of our Water/Wastewater production team providing essential support in a fast-paced work environment. The ideal candidate will have excellent oral and written communication skills and be able to organize their work using the MS Office Suite of tools.

The selected individual must be flexible and able to facilitate a variety of requests, adapt to changing priorities, and exhibit excellent communication and interpersonal skills with individuals across multiple engineering / architecture disciplines at all levels and office locations. Job responsibilities are to be performed independently, requiring minimal oversight through completion. Individual must be professional, courteous and able to effectively work with all employees, while also being dependable, highly organized and detail oriented.

Training in company processes, procedures and standards to be facilitated by administrative professionals within other production disciplines.

Candidate can expect to work approximately 100% of their week in the Flanders, NJ office (hybrid arrangements will be reviewed following 90 days of employment). Company hours are Monday – Friday, 8am to 5pm.

• Provide advanced administrative assistance and support to project managers and production staff including technical document review, editing and formatting.
• Provide quality assurance and control of departmental project deliverables for compliance with company standards and procedures.
• Provide administrative review and formatting of correspondence, transmittals, reports, meeting agendas, minutes, letters, memos, permit application packages, Agency application packages and submissions, property owner requests, etc. where and when needed.
• Retrieve, organize and compile project documents/deliverables for submission to Client.
• Provide reproduction services including printing and copying of technical documents, reports, plans and specifications, and other deliverables with expectation of spending periods of time standing, moving around, lifting and handling paper products and packaging deliverables within reproduction areas. Maintain cleanliness and organization of reproduction areas.
• Ability to meet aggressive schedules and adapt to quick turn-around and last-minute changes for project deadlines.
• Coordinates with other administrative professionals for coverage during planned / unplanned absences.
• Prepare and send outgoing mailings and packages including familiarity with UPS, Fed Ex and US Postal Service.
• Other related administrative tasks may be required.
• Knowledge of technical specifications a plus.

* Note:

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

• In-office position.
• High School Diploma or equivalent, college degree a plus.
• Minimum 5 years of related industry experience.
• Previous Architectural / Engineering or Construction industry experience preferred.
• Ability to work in a fast-paced, team-oriented office environment.
• Familiarity with basic business machines, i.e., copy, scan, fax, postage machine.
• Previous administrative or office-related experience in Architectural / Engineering or Construction environment preferred.
• Medical Plan Options, Dental, and Vision.
• Flexible Spending Accounts.
• 401k Plan with Pretax and Roth Contribution Options. Discretionary Company Match (2025 Plan Year Match: 50% of employee contributions up to the IRS limit).
• Voluntary Life Insurance.
• Voluntary Out of State Disability.
• SCE Paid Plans:
  Basic Group Life Insurance and AD&D and Long-Term Disability for Full-Time Positions.
• Employee Assistance Program.
• Paid Time Off (PTO).
• Company Holidays.
• SCE Perk Program for Full-Time Positions.
• SCE Committees and Employee Resource Groups (ERGs).

SCE is an Equal Opportunity Employer. SCE values the diversity of its workforce and takes steps to create and maintain an inclusive, non-discriminatory workplace where colleagues can effectively and efficiently utilize their skills and experience. SCE provides equal employment opportunities to all employees in accordance with applicable federal, state, or local laws. SCE makes employment decisions based on job-related experience and factors.

If you require a reasonable accommodation during the application process, please contact HR via email at

SCE is dedicated to advancing diversity, equity, and…