Procurement Manager

Soltage - Procurement Manager Company Overview

Soltage is a leader in the development, financing, and operation of distributed utility‑scale solar, storage and solar + storage assets for commercial, industrial, municipal, and utility customers across the United States. Soltage has developed more than 135 solar energy projects, with more than 600 MW total distributed generating capacity in operation or under construction and invested over $1.5 billion to date into the US clean‑energy sector.

The Procurement Manager is a key member of the Project Management team who will own end‑to‑end equipment and materials procurement across Soltage's entire project portfolio, from early‑stage long‑lead identification through purchase order execution, vendor management, physical inventory custody and site dispatch. The role will be a key architect of Soltage's procurement and inventory process as the company continues to scale.

• Own the long‑lead procurement schedule for all active and near‑term projects.
• Manage procurement of PV modules, inverters, transformers, BESS systems, switch gear, and balance‑of‑plant materials.
• Coordinate with Engineering and Project Management to identify long‑lead items at FNTP and initiate procurement.
• Track all open purchase orders from issuance through delivery and acceptance; elevate any delivery risk to SVP.
• Maintain portfolio‑level PO records including open orders by project, vendor, delivery date, and status.

• Manage Soltage's approved vendor list for key equipment categories; evaluate new vendors against cost, quality, and lead time criteria.
• Run competitive RFQ/RFP processes for equipment and materials where multiple qualified suppliers exist.
• Maintain price benchmarks by equipment type and market; flag deviations from benchmarks to SVP before PO execution.
• Build and maintain vendor scorecards tracking delivery performance, defect rates, and warranty claim history.
• Negotiate pricing, payment terms, and warranty provisions on equipment supply agreements; elevate non‑standard terms to legal.

• Own and maintain the master inventory ledger for all Soltage‑owned equipment and materials across all storage locations nationwide.
• Conduct or coordinate regular physical inventory counts; reconcile physical counts against the ledger and resolve discrepancies with Finance and Portfolio Management.
• Assign inventory to projects in coordination with the construction schedule; ensure equipment is released from storage and dispatched to site in alignment with EPC mobilization timelines and NTP windows.
• Manage logistics from storage locations to project sites, including transportation vendor selection, freight coordination, and chain‑of‑custody documentation.
• Track equipment condition at receipt and throughout storage; flag any damage, storage risk, or warranty claim to SVP and Engineering.
• Maintain a real‑time inventory dashboard showing total units on hand, allocated vs. unallocated inventory by equipment type, location, and project assignment.
• Coordinate with Project Management and Finance to ensure inventory movements are reflected accurately in project cost tracking and draw certifications.

• Support annual Safe Harbor module and transformer procurement programs, coordinating with Legal and Portfolio Management on contract execution and payment schedules.
• Track Safe Harbor inventory allocation (covered projects, designated equipment and delivery scheduling against contracted delivery requirements) in close coordination with the inventory ledger.
• Ensure procurement and inventory records satisfy compliance and tax documentation requirements as needed.

• Prepare and execute purchase orders and equipment supply agreements.
• Track equipment costs against project budgets and approved amounts; flag any scope changes or price escalation as necessary.
• Coordinate approvals for equipment procurement on financed projects, ensuring all draw conditions related to equipment delivery are satisfied.
• Support preparation of the…