Administrative Assistant; Global Partnerships Analyst

World Change Starts with Educated Children®
IMPORTANT:
All applicants must be legally eligible to work in the country where the position is located. Room to Read is not able to provide sponsorship.

The Administrative Assistant supports the global partnerships fundraising team, which manages relationships with Room to Read’s strategic partners (governments, bilateral and multilateral organizations), as well as corporate and foundation donors. The Administrative Assistant provides day-to-day administrative and coordination support to the global partnerships team, supporting meetings, scheduling, documentation, events, and internal systems. The role is focused on execution, organization, and follow-through to ensure smooth team operations.

This role requires professionalism, discretion, and clear communication when supporting activities connected to external partners. This role is suited to someone who is highly organized, detail-oriented, and comfortable supporting multiple team members in a fast-paced, global environment. This position reports to the Director, Global Partnerships.

• Coordinate team and cross-team meetings, including scheduling, agendas, attendee lists, and follow-up notes
• Arrange domestic and international travel and prepare expense reports in line with organizational policies
• Maintain records and update information in internal systems; training will be provided
• Support onboarding activities and maintain shared team documentation and informational materials
• Coordinate with the Finance team to collect and submit required partner documentation
• Provide general administrative and ad-hoc support to the Global Partnerships team

• Coordinate logistics for live and virtual meetings and events, including managing invitation lists, RSVPs, and email communications
• Respond to routine email inquiries from external contacts using established templates and guidance
• Support coordination of partner visits and meetings, including collecting participant information and preparing materials
• Maintain records related to engagement and visitor activities
• Track and organize information related to engagement opportunities and activities

• Assist with compiling, formatting, and organizing proposals, reports, presentations, and related materials using existing templates
• Support drafting and formatting of mass emails and routine communications
• Assist with updating and organizing shared materials, including case studies, fact sheets, and basic website content

• 1–3 years of experience in an administrative or coordination role, supporting teams with scheduling, documentation, and operational tasks in a global organization
• Strong organizational and follow-up skills, with the ability to manage multiple requests and meet deadlines
• Comfort working with systems and basic data, including maintaining records and using spreadsheets or internal tools (training provided as needed)
• Full professional proficiency in English (written and spoken), with the ability to draft clear emails, meeting notes, and basic documentation
• Experience supporting meetings or events, including participant coordination or virtual meeting logistics
• Proficiency with standard workplace tools, such as Microsoft Office
• High attention to detail and reliability, with the ability to follow established processes and handle routine tasks accurately
• Collaborative and service-oriented mindset, comfortable taking direction and supporting multiple colleagues

• Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation
• Room to Read has zero tolerance for child abuse and exploitation.
• All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.
• All children should be treated with respect and dignity.
• The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse.
• Room to Read shall integrate child protection into all its…