Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a growing accounting team in Maryland. This part-time, on-site opportunity is a contract-to-permanent position and is ideal for someone who brings strong payables expertise, sound judgment, and a highly organized approach to daily financial operations. The role will focus on maintaining accurate invoice processing, supporting sales tax administration, and helping ensure timely vendor payments in a manufacturing environment.

Responsibilities:

• Review incoming invoices, align them with purchasing documentation, assign appropriate coding, secure approvals, and enter transactions accurately into the accounting system.
• Coordinate payment processing through checks, electronic methods, and wire transfers while maintaining strong attention to timing and accuracy.
• Compare vendor statements against internal records, investigate outstanding issues, and communicate with suppliers to resolve discrepancies efficiently.
• Reconcile company credit card activity with supporting receipts and follow up on missing or incomplete documentation.
• Administer employee expense submissions and ensure reimbursements are processed correctly and on schedule.
• Maintain organized accounts payable files and supporting records to promote accurate documentation and audit readiness.
• Contribute to month-end accounting activities by assisting with accruals, reconciliation, and related financial reporting tasks.
• Track sales tax obligations across states, prepare filings, and help ensure payments and records remain current and compliant.
• Provide administrative support through data entry, basic reporting, vendor correspondence, and assistance with year-end 1099 preparation as needed.