Dealership Administrative Assistant

Dealership Administrative Assistant - Jessup, MD

About the Company and the Dealership Administrative Assistant Opportunity:

• CFS is partnering with a repeat client is a well-established, family owned automotive dealership in Jessup, MD. Due to a recent promotion, they are looking to hire an Dealership Administrative Assistant.
• This position plays a key role in supporting the Finance and Sales Department through deal processing, title and registration administration, bookkeeping support, and general office operations. The ideal candidate is organized, accurate, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Overview of the Dealership Administrative Assistant:

• Professionally answer and route incoming phone calls while providing excellent customer service.
• Maintain organized digital and physical filing systems, ensuring accurate recordkeeping and document management.
• Support management with reporting, data entry, administrative projects, and special assignments.
• Provide administrative assistance across the Sales, Service, and Parts departments.
• Maintain accurate financial, operational, sales, and title records.
• Assist with bookkeeping, invoice processing, payment preparation, and month-end/year-end closing activities.
• Manage title and registration processes, including preparing, reviewing, and submitting in-state and out-of-state documentation accurately and within required deadlines.
• Coordinate with lenders, motor vehicle agencies, and tag services to ensure timely completion of title and registration transactions.
• Track outstanding paperwork and follow up on title, registration, funding, and compliance requirements.
• Prepare, review, and maintain deal jackets and sales files, ensuring all documentation is complete, compliant, and properly filed.
• Enter vehicle inventory, purchase invoices, and related information into the dealership management system.
• Process title, registration, and related invoices while maintaining lot books and title records.
• Handle documentation and processing for used motorcycle purchases, trade-ins, and loan payoffs, including preparing associated payments.
• Submit service contracts, warranties, and other Finance & Insurance (F&I) products.

Qualifications for the Dealership Administrative Assistant:

• Previous administrative, office, bookkeeping, tag and title, and/or dealership experience preferred
• Experience using Microsoft Office Suite and Vitu Online Registration System a plus, but not required
• Strong attention to detail, organizational skills, and time management skills
• Reliable and a team player!
• Must be able to pass a background check and drug screen