Administrative Assistant

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The Administrative Assistant is responsible for the day-to-day coordination of office activities at the site. This position provides essential clerical, organizational, and operational support to staff and management, ensuring office efficiency. This salaried non-exempt position reports directly to the Commercial Operations Sr. Manager.

Manage phone calls, greet and assist visitors, customers and vendors.

Manage UPS, Fed Ex and DHL parcels including arranging for pick up and handling receipt of packages. This includes sample order documentation and customer order documentation

Contact service vendors when needed

Order and manage the inventory of office supplies and janitorial supplies for the site.

Retrieve, sort and distribute incoming mail

Gather, review, pull badge reports if needed and send temporary associate timecards to Temp agency

Manage additions and subtractions of associates and alerts in OnSolve.

Create and maintain associate and vendor badges and access

Create new vendors in Business Central as needed

Wire transfers for accounting department as needed

Enter invoices and credits for certain customers into their portal

Requests LTL and air freight quotes and scheduled pick-ups for samples and maintenance items

Other tasks as deemed necessary

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions).

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status. We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email. If you are selected to interview, you will be contacted by a member of our Human Resources team.

To learn more about our company, consult the Domtar Company Web Site and follow us on Linked In, Instagram and Twitter.

Nearest Major Market:
Brunswick