1st Impressions Coordinator; Administrative Assistant

Position: 1st Impressions Coordinator (Administrative Assistant)
Job description

Essential Responsibilities

• Maintain certain confidential records. (As assigned by Prezi/CBD).

• Receive and separate incoming mail.

• Distribute incoming and outgoing mail.

• Assist in ordering supplies.

• Receive Community guests and act as liaison for the President, CBD, department heads and others.

• Run errands outside the Community, especially the post office and bank as assigned.

• Set up and maintain files.

• Answer phones and keep log as directed.

• Assist bookkeeper with billing.

• Maintain receipts register and cash receipt book.

• Maintain confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.

• Develop, implement, and maintain an adequate personnel-filing system.

• Type documents, reports, letters, etc.

• Create and maintain an atmosphere of warmth, optimism and interest in the needs of residents, families, visitors and coworkers.

• Recognize, respond and/or report resident emergency immediately.

• Maintain strict confidentiality on all Community data.

• Communicate with and support residents, families, visitors, etc.

• Maintain the privacy of records, conditions and other information relating to residents, team members, and the Community.

• Perform other related duties as assigned by the President or CBD