Executive Assistant

SUMMARY :

Executive Assistant to COO, MD and HR Executive - Sandton

Our client is seeking a highly capable, detail‑oriented Executive Assistant & Project Coordinator to support executive leadership while coordinating strategic projects across the business. This dual‑role position requires a professional who can seamlessly balance executive‑level personal assistance with structured project coordination in a dynamic, fast‑paced environment. The successful candidate will play a key role in ensuring alignment between strategic objectives and operational delivery, working closely with senior executives, project managers, and cross‑functional stakeholders.

• Coordinate and track strategic projects across multiple departments.
• Facilitate project meetings, prepare status reports, and monitor milestones and deliverables.
• Support project governance processes, including documentation, action tracking, and stakeholder engagement.
• Assist in the preparation of executive‑level presentations, dashboards, and progress updates.
• Support project managers by overseeing administrative tasks, ensuring resource availability, and facilitating effective communication among stakeholders.
• Ensure project outcomes remain aligned with business objectives and strategic priorities.

• Provide high‑level administrative and strategic support to the Managing Director and Chief Operating Officer.
• Manage complex executive calendars, communications, and confidential documentation with discretion.
• Coordinate executive meetings, travel arrangements, and stakeholder engagements.
• Act as a liaison between executive leadership and internal / external stakeholders.
• Support preparation for board, EXCO, and executive‑level engagements.

• Matric and a Bachelor’s degree in Business Administration, IT, or a related field.
• Project Management certification will be advantageous.
• Minimum 2–3 years’ experience in project coordination.
• Minimum 5 years’ experience in a Personal or Executive Assistant role supporting senior leadership.
• Working knowledge of project management methodologies, tools, and software.
• Proficiency in Microsoft Office.

• High emotional intelligence with a strong sense of discretion and professionalism.
• Excellent organizational and time management skills, with strong attention to detail.
• Ability to work independently and collaboratively within cross‑functional teams.
• Professional demeanour with a proactive, solution‑oriented mindset.
• Strong interpersonal skills and confidence in navigating complex stakeholder environments.
• Resilient and adaptable in high‑pressure, executive‑level settings.

If you are a seasoned Executive Assistant with a strong project coordination background and thrive in a dual‑support role, we encourage you to apply.